Company Overview Terra Dygital Solutions is an innovative IT services provider headquartered in Vancouver, BC. We are dedicated to effectively addressing a diverse range of complex IT challenges by leveraging modern technologies. Our core expertise lies in advising clients on cybersecurity and business/system architecture through our Virtual CIO services, developing cutting-edge solutions via application development and system integration, and managing and optimizing desktop, server, and network environments as a Managed Services Provider.

Join our dynamic and rapidly growing team, where you will collaborate with top-notch professionals, work with the latest technologies, and play a crucial role in our clients’ success, all while enjoying significant opportunities for personal and professional growth.

Position Overview As an Office Operations Assistant based in our downtown Vancouver office, you will report to the VP of Finance and play a key role in supporting day-to-day operations across the organization. This role is responsible for coordinating procurement activities and providing administrative support across multiple teams. We’re looking for someone who is highly organized, detail-oriented, and comfortable managing competing priorities in a fast-paced workplace.

You’ll be a central support resource, helping to keep operations running smoothly and efficiently across the business.

Responsibilities Procures office supplies, hardware, software, and services for internal operations and client needs, ensuring timely and cost-effective purchasing in alignment with company policies





Coordinates incoming and outgoing shipments, including preparation of shipping documentation and tracking of deliveries

Supports billing activities, including invoice preparation, distribution, payment tracking, and follow-up on outstanding balances

Reviews and validates timesheets to ensure accuracy, completeness, and appropriate authorization

Completes required documentation and applications for customers, vendors, and regulatory bodies as needed

Processes employee expense reports, ensuring accuracy, policy compliance, and timely reimbursement

Arranges travel logistics, including flights, accommodations, and itineraries, and provides support for travel-related issues

Communicates with vendors and clients regarding procurement, shipping, billing, and related operational matters

Supports day-to-day office operations, including maintaining supplies and ensuring a well-functioning workspace

Provides guidance and support to junior team members within administrative and procurement-related activities Skills And Knowledge Demonstrated experience in procurement and administrative functions

Robust organizational skills with the ability to manage multiple priorities

Effective written and verbal communication skills

High attention to detail and accuracy





Strong time management and prioritization capabilities

Ability to adapt to changing priorities and work in a fast-paced environment

Ability to work independently and collaboratively within a team

Proactive approach to work, with the ability to take initiative and drive tasks forward

Self-motivated with a strong sense of accountability

Proficiency in Microsoft Office tools, including Teams, Outlook, Word, Excel, and SharePoint

Ability to support and guide junior team members

Experience in an MSP or similar environment is considered an asset Education And Experience Post-secondary education in Business Administration, Operations, or a related field, or equivalent practical experience

2–4 years of experience in an administrative, operations, or procurement-focused role

Experience supporting procurement, billing, or general office operations

Exposure to accounts payable/receivable, invoicing, or expense processing is considered an asset

Proficiency with Microsoft Office applications, including Excel, Outlook, and Teams

Experience working with ERP, accounting, or procurement systems is considered an asset

Experience in an IT services or managed services environment is considered an asset Compensation And Additional Perks Competitive Compensation based on skill set and experience can range between $50,000 and $60,000 per year

Short Term Incentive Plan

Outstanding health benefits and vacation

Company laptop and peripherals

Cellphone & Commuting Allowance

Great environment & culture!

📌 Office Operations Assistant (Vancouver)
🏢 Terra Dygital
📍 Vancouver