About The Role MoveSmart Rentals is hiring an experienced Senior Accounts Payable Specialist to manage day-to-day accounts payable activities across our Canadian operations. This role is designed for someone who has strong full-cycle accounts payable experience, understands Canadian accounting practices, and can independently manage invoices, vendor accounts, payment preparation, reconciliations, and accounts payable reporting. We are not looking for an entry-level bookkeeper or someone whose experience is limited to invoice entry.

We need an experienced accounting professional who can take ownership of the accounts payable process, communicate confidently with Canadian vendors and internal departments, and maintain accurate financial records across multiple companies and properties.

What To Expect After Applying

Our recruitment team carefully reviews every application received. Applicants whose background appears to match the requirements of the role will be contacted by email within one to two business days and invited to complete a pre-recorded video interview. The recorded interview will include questions designed to assess your accounts payable experience, knowledge of Canadian accounting practices, HST understanding, technical skills, professional judgment, and ability to independently manage complex AP responsibilities.

Candidates who perform well during the recorded interview may be invited to continue to the next stage of the selection process.

Responsibilities Receive, review, code, and process vendor invoices

Confirm invoices have the required supporting documents and approvals

Match invoices against work orders, purchase orders, contracts, and vendor records

Maintain accurate vendor profiles and payment information

Prepare weekly and scheduled payment runs for management approval

Reconcile vendor statements and resolve missing invoices, duplicate charges, credits, and discrepancies

Monitor outstanding accounts payable balances and upcoming payment obligations

Communicate professionally with Canadian vendors regarding invoices, payment status,



and account discrepancies

Process expense reports, credit-card transactions, and recurring expenses

Apply appropriate GST and HST coding to invoices and expenses

Support bank, credit-card, and accounts payable reconciliations

Assist with month-end closing, accruals, prepaid expenses, and accounts payable reporting

Maintain organized digital records and supporting documentation

Work across multiple companies, properties, departments, and vendor accounts

Identify weaknesses in the accounts payable process and recommend improvements

Follow internal approval requirements, accounting controls, and fraud-prevention procedures

Coordinate with operations, property management, maintenance, and finance team members Education And Experience Requirements Bachelor’s degree in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field A Colombian public accountant designation, such as Contador Público, is considered an asset but is not required

Minimum 4 years of dedicated accounts payable or accounting operations experience

Candidates with 4–7+ years of directly relevant experience are strongly preferred

Previous experience supporting Canadian companies is required

Strong full-cycle accounts payable experience, from invoice receipt through payment preparation and reconciliation

Experience managing a high volume of invoices and vendor accounts

Experience with Canadian GST and HST coding

Experience with multi-company, multi-entity, property management, real estate, construction, maintenance, or service-based accounting is strongly preferred

Experience preparing payment batches for review and approval





Strong vendor statement reconciliation and discrepancy-resolution experience

Experience supporting month-end accounting activities

Strong Microsoft Excel or Google Sheets skills

Experience with QuickBooks Online or another established accounting platform

Advanced professional English, both written and spoken

Ability to communicate confidently with Canadian vendors, managers, and internal departments

Ability to work full-time during Ontario business hours

Reliable computer, internet connection, headset, webcam, and professional remote workspace Ideal Candidate You are an experienced accounting professional who is organized, analytical, and comfortable taking responsibility for sensitive financial information. You know how to investigate discrepancies, follow approval controls, maintain proper documentation, and communicate clearly when information is missing or incorrect. You can manage competing deadlines without sacrificing accuracy, and you understand that accounts payable requires more than entering invoices.

It requires judgment, accountability, follow-through, and careful control over company funds.

What Success Looks Like

Invoices are entered accurately and on time

Vendor accounts remain organized and reconciled

Payment runs are complete, properly supported, and ready for approval

Duplicate, incorrect, or unauthorized payments are prevented

Vendor questions are addressed professionally and promptly

Accounts payable records are ready for month-end review

Management has explicit visibility into upcoming payments and outstanding obligations

Financial documentation is complete, accurate, and easy to audit Compensation The compensation range for this position is: CAD $27,600–$32,400 annually Final compensation will depend on the candidate’s accounts payable experience, Canadian-company experience, accounting-system knowledge, industry background, English communication skills, and ability to independently manage the full accounts payable process.

📌 Senior Accounts Payable Specialist (British Columbia)
🏢 MoveSmart Rentals
📍 British Columbia