About The Role MoveSmart Rentals is hiring an experienced Senior Bookkeeper to maintain complete, accurate, and well-organized financial records across our Canadian operations. This is a full-cycle bookkeeping position supporting multiple companies and legal entities. The successful candidate will be responsible for daily transaction recording, bank and credit-card reconciliations, GST/HST accounting, payroll entries, intercompany transactions, general-ledger maintenance, month-end support, and internal financial reporting.

This is not a basic data-entry or invoice-processing role. We need someone who can independently investigate discrepancies, correct accounting issues, maintain reliable documentation, and ensure the books are accurate and ready for management and external-accountant review.

What To Expect After Applying

Every application is reviewed by our recruitment team. Candidates whose background appears to align with the position will receive an email within one to two business days of applying with a link to complete a pre-recorded video interview. The interview will assess your Canadian bookkeeping experience, GST/HST knowledge, reconciliation ability, accounting-system proficiency, judgment, and experience maintaining records across multiple companies.

Candidates who perform well may be invited to continue to the next stage of the hiring process.

Key Responsibilities Record and categorize daily financial transactions

Post deposits, withdrawals, transfers, payments, refunds, credits, and adjustments

Assign transactions to the correct legal entity, general ledger account, department, cost centre, and reporting period

Complete monthly bank and credit-card reconciliations

Investigate missing, duplicated, unusual, or incorrectly recorded transactions

Maintain clean and accurate general-ledger accounts

Review and correct miscoded transactions and unusual account balances

Record and reconcile intercompany charges, transfers, and balances

Maintain separate and accurate records for multiple companies and legal entities

Apply the correct GST/HST treatment to sales and expenses

Reconcile GST/HST accounts and prepare supporting schedules for return preparation

Record payroll transactions, employer costs, deductions, remittances, and payroll liabilities

Reconcile payroll reports and clearing accounts to the general ledger

Support accounts payable and accounts receivable reconciliations

Review AP and AR aging reports and investigate outstanding differences

Record recurring entries, accruals, prepaid-expense allocations, and approved journal entries





Support month-end close and ensure transactions are recorded in the correct period

Reconcile balance-sheet accounts and prepare supporting schedules

Prepare profit-and-loss statements, balance sheets, cash summaries, and other internal reports

Maintain complete electronic records, receipts, invoices, approvals, and reconciliation files

Prepare organized working papers for year-end review and external accountants

Identify recurring accounting errors and recommend process improvements

Coordinate with finance, operations, accounts payable, accounts receivable, payroll, and external accounting professionals Education And Experience Requirements Bachelor’s degree or diploma in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field

Minimum 5 years of full-cycle bookkeeping or accounting experience

Candidates with 5–8+ years of directly relevant experience are strongly preferred

Previous experience working for Canadian companies is required

Strong knowledge of Canadian bookkeeping and accounting practices

Practical experience with GST/HST coding, reconciliations, and return-support schedules

Experience completing bank and credit-card reconciliations

Experience supporting month-end close and balance-sheet reconciliations

Experience recording accruals, prepaid expenses, recurring entries, and journal entries

Experience with payroll bookkeeping, payroll liabilities, and government remittances

Experience supporting accounts payable and accounts receivable

Experience working across multiple companies or legal entities

Robust intercompany accounting and reconciliation experience

Experience preparing financial reports and year-end working papers

Advanced QuickBooks Online experience

Strong Microsoft Excel or Google Sheets skills

Strong written and spoken English

Ability to communicate clearly with internal departments and external accountants

Ability to work independently while following established accounting controls

Ability to work full-time from our Vaughan office Preferred Experience Property management, real estate, leasing, construction, maintenance, or service-based accounting

Experience reviewing work completed by AP, AR, payroll, or junior bookkeeping employees





Experience cleaning up incomplete or poorly maintained books

Experience improving month-end procedures and accounting documentation

Experience supporting related companies with shared expenses and intercompany activity Ideal Candidate You are accurate, organized, and comfortable taking responsibility for the completeness of the company’s financial records. You do not simply post transactions and move on. You investigate unexplained balances, correct errors, reconcile supporting records, and follow issues through until they are resolved.

You understand how daily bookkeeping affects month-end reporting, GST/HST records, payroll liabilities, cash visibility, and year-end accounting. You are also comfortable working across several companies and ensuring every transaction is recorded in the correct entity, account, and period.

What Success Looks Like

Bank and credit-card accounts are fully reconciled each month

Transactions are recorded accurately and in the correct period

General-ledger and balance-sheet accounts remain clean and supported

GST/HST accounts are accurate and ready for return preparation

Payroll liabilities and remittances are properly recorded and reconciled

Intercompany balances match across related entities

AP and AR records reconcile to the general ledger

Month-end close is completed accurately and on schedule

Financial reports are reliable and ready for management review

Supporting documentation and working papers are complete and easy to locate

Accounting discrepancies are investigated and resolved promptly The books remain organized and ready for external-accountant or year-end review Scope and Approval Limits The Senior Bookkeeper may prepare reconciliations, journal entries, reports, payment records, tax schedules, and accounting corrections within established company procedures.

Management Or

Finance-lead Approval Is Required For Releasing payments

Changing employee compensation

Writing off balances

Approving settlements or refunds outside established limits

Filing tax returns unless specifically authorized

Making material accounting-policy changes

Posting significant or unusual journal entries outside the approved process Compensation The annual compensation range for this position is: C$65,000–C$80,000 Final compensation will depend on the candidate’s full-cycle bookkeeping experience, Canadian accounting knowledge, multi-company and intercompany experience, month-end capability, GST/HST knowledge, payroll experience, accounting-system proficiency, and ability to independently maintain accurate and review-ready books.

📌 Senior Bookkeeper (Toronto)
🏢 MoveSmart Rentals
📍 Toronto