Senior Legal Assistant – Business Law, Commercial Real Estate and Civil

Litigation

Location: Calgary, Alberta

Position: Full-Time About Dimic Law

Dimic Law is a growing Calgary law firm focused on business law, corporate and commercial transactions, commercial real estate, and civil litigation. We are seeking an experienced Senior Legal Assistant who enjoys taking ownership, thrives in a fast-paced environment, and plays a key role in delivering an exceptional client experience.

This is more than a traditional reception position. While you will be the first point of contact for many clients, you will also coordinate client intake, manage firm operations, support lawyers, and help ensure matters progress efficiently.

Client

Experience & Intake

Answer incoming client calls and welcome clients to the firm.

Conduct initial client intake and open recent client files.

Schedule consultations and coordinate meetings for lawyers, articling students, and clients.

Draft and send retainer agreements to prospective clients and follow up on outstanding retainers.

Maintain accurate client information in CosmoLex.

Practice

Operations

Manage the firm's Daily Tracker, Client Tracker, Retainer Tracker, Referral Tracker, and other operational systems.

Coordinate referral meetings, networking events, and referral follow-up.

Assist with email organization and inbox management.

Enter time into CosmoLex for yourself and, where required, members of the legal team.





Coordinate communication and workflow between lawyers, articling students, and clients.

Utilize and support the firm's CRM and practice management systems.

Financial

Administration

Perform accounts receivable and disbursement follow-up.

Maintain the Accounts Receivable and Disbursement Tracker.

Prepare cheque requests and trust transfer documentation.

Assist with accounts payable.

Administrative

Support

Ensure files move efficiently through each stage of the legal process.

Coordinate internal deadlines and lawyer schedules.

Provide administrative support to lawyers and the legal team.

Perform minimal legal drafting and document preparation as required. Qualifications

Minimum 5 years of experience as a Legal Assistant.

Experience in business law, corporate/commercial, commercial real estate, or civil litigation is strongly preferred. Excellent organizational, communication, and time-management skills.

Ability to manage multiple priorities independently.

Experience with CosmoLex or similar legal practice management software is an asset.

Professional, proactive, detail-oriented, and committed to exceptional client service.

Why Join Dimic

Law?

Join a growing entrepreneurial law firm.

Work alongside experienced lawyers on sophisticated legal matters.

Play a meaningful role in shaping the firm's operations and client experience.

Competitive compensation commensurate with experience.

📌 Senior Legal Assistant (Calgary)
🏢 DIMIC LAW
📍 Calgary