Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first – developing innovative medical technologies that improve the lives of 72+ million patients each year.

Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life Main Purpose of Job: The Executive Administrative Assistant serves as the strategic right-hand and trusted extension of the VP & President, Canada. This role goes beyond traditional administrative support by maximizing executive productivity, protecting leadership focus, managing complex calendars and communications, coordinating travel and meeting operations, and supporting confidential business activities with exceptional judgement and discretion.

The position is central to the Canada leadership operating rhythm, including business review meetings, Canada Leadership Team meetings, action-register management, executive communications, and as-needed support for two Brampton-based Sales Leaders.

Strategic Scope of the Role Acts as the strategic support to the VP & President, Canada, helping convert leadership priorities into disciplined execution, clear follow-up, and efficient use of executive time. Serves as a trusted gatekeeper for time, information, communications, and priorities, ensuring requests are triaged based on urgency, strategic relevance, stakeholder needs, and business impact.

Operates with full confidentiality and executive maturity, supporting sensitive business operations, leadership discussions, organizational matters, and external stakeholder interactions. Functions as a force multiplier for the President's office by improving meeting discipline, communication flow, action tracking, and leadership-team alignment.

Core Responsibilities Manages a complex executive calendar with strong attention to business priorities, meeting purpose, attendee needs, preparation requirements, travel impacts, and time zone considerations.

Plans, schedules, and coordinates leadership meetings, business reviews, customer/internal engagements, conference participation, and team events, including agenda development, logistics, materials, minutes/notes, and post-meeting follow-up.

Screen and triage inquiries, coordinate responses, draft and edit emails, internal memos, leadership messages, and executive correspondence on behalf of the VP & President as appropriate.

Maintains and coordinates action registers for business review meetings and Canada Leadership Team meetings, tracking decisions, owners, due dates, dependencies, risks, and completion status; proactively follows up with accountable leaders to support timely execution.

Prepares and formats high-quality materials using Microsoft 365 applications, including Power Point presentations, Excel trackers/reports, Word documents, Teams/meeting resources, One Note/Loop notes, and Share Point/One Drive file organization.

Supports effective meeting operations by managing invites, room/virtual meeting set-up, pre-reads, agenda inputs, attendance needs, action capture, and distribution of follow-up materials.
Provides as-needed administrative support to two Sales Leaders located in Brampton, balancing support needs against VP/Canada leadership priorities and aligning on expectations, timing, and deliverables.
Coordinates domestic and international travel and logistics, itinerary planning, timely expense submission, and reconciliation through Concur and applicable Medtronic systems.
Gathers, compiles, consolidates, and reports information relevant to leadership priorities, including updates from Excel files, internal systems, meeting outputs, and cross-functional stakeholders.
Coordinates and supports regional, divisional, and Canada-wide events, including National Sales Meeting preparation, leadership offsites, recognition activities, and team engagement programs as required.
Administers vendor/supplier set-up in applicable AP systems and coordination with cross-functional support teams.




Maintains organized digital and physical filing systems, document repositories, contact lists, distribution lists, and team resources to support efficient information flow.
Handles confidential and sensitive information with discretion, professionalism, and sound judgement.
Collaborates with cross-functional support teams and administrative colleagues across regions to share best practices and support consistent execution.

Support special projects, research requests, data compilation, presentation preparation, large-scale company events, leadership offsites, and cross-functional initiatives that require coordination, confidentiality, and disciplined execution.

Required Qualifications Knowledge/Education Requires advanced practical knowledge within a specific discipline typically gained through extensive work experience and/or education.
Strong working knowledge of Microsoft 365 tools and collaboration practices, including Outlook, Teams, Word, Excel, Power Point, One Note/Loop, Share Point, and One Drive.
Job Experience Minimum of 6 years of relevant experience.
Demonstrated experience managing complex calendars, senior-level meetings, confidential information, travel, expenses, and cross-functional stakeholder coordination.
Experience maintaining meeting notes, action logs, trackers, follow-up registers, or similar operational tools that support leadership accountability and execution.
Skills/Competencies Exceptional calendar management, prioritization, and meeting coordination skills; able to balance competing requests and elevate appropriately.
Advanced proficiency in Microsoft Outlook, Teams, Word, Excel, Power Point, and collaborative digital workspaces; able to create polished, accurate, and executive‐ready materials.
Strong action‐register discipline, including capturing decisions, tracking owners and due dates, following up proactively, and reporting status clearly.
Excellent written and verbal communication skills with the ability to interact professionally with senior leaders, sales leaders, customers, vendors, and cross‐functional partners.
High degree of discretion, professionalism, judgement, and confidentiality when handling sensitive business information.
Strong organizational skills, attention to detail, and ability to manage multiple priorities in a quick‐paced environment.
Proactive, service‐oriented mindset with a focus on anticipating needs, removing friction, improving processes, and enabling leadership effectiveness.
Desired/Preferred Qualifications Knowledge/Education Post‐secondary education in business administration, office administration, communications, or a related discipline is preferred.
Microsoft 365, project coordination, or meeting facilitation training/certification is an asset.
Job Experience Experience supporting senior commercial, sales, finance, or general management leaders in a matrixed organization.
Experience supporting leadership team meetings, business reviews, sales meetings, national events, or executive offsites.
Skills/Competencies Ability to build simple dashboards, trackers, or status summaries in Excel or Microsoft 365 tools.
Comfort working in a hybrid environment and coordinating support across multiple leaders and locations, including Brampton‐based sales leadership support as needed.

Strong ability to improve meeting cadence, communication flow, and leadership follow‐through through disciplined planning and execution.

Salary Range: $72,800 - $91,000

Benefits & Compensation Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values.
We recognize their contributions.
They share in the success they help to create.
We offer a wide range of benefits, resources,



and competitive compensation plans designed to support you at every career and life stage.
This position is eligible for a short‐term incentive called the Medtronic Incentive Plan (MIP).
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people.
From the R&D; lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves.
We have the talent, diverse perspectives, and guts to engineer the extraordinary.
We change lives.
Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes.
Our industry leadership comes from the passion and ingenuity of our people.
That's who we are.
Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives.
We build extraordinary solutions as one team.
With one Medtronic Mindset defining how we work.
Speed and decisiveness run through our DNA.
Diverse perspectives inspire our bold answers to any challenge that comes our way.
And we deliver results the right way, breakthrough after patient breakthrough.
This life‐changing career is yours to engineer.
By bringing your ambitious ideas, unique perspective and contributions, you will...
Build a better future, amplifying your impact on the causes that matter to you and the world.
Grow a career reflective of your passion and abilities.

Connect to a dynamic and inclusive culture that welcomes the challenge of life‐long learning.

These commitments set our team apart from the rest: Experiences that put people first.

Respect for people is the hallmark of our humanity.
It fuels our team to positively impact even a single life.
And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career‐building resources you need.
Life‐transforming technologies.
No matter your role, you contribute to technologies that transform lives.
What we build empowers patients to live life on their terms.
Better outcomes for our world.
Here, it's about more than the bottom line.
Our Mission to improve human welfare drives us.
We advance healthcare, society, and equity with every design, inside and outside our walls.
Insight‐driven care.
Fresh viewpoints.
Cutting‐edge AI, data, and automation.
You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care.
Equality, Diversity & Inclusion It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

For sales reps and other patient‐facing field employees, going into a healthcare settingis considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support.

For further information about the E‐Verify program, please click here.
Medtronic Canada strives through our vision to build a culture of inclusiveness through our commitment to employment equity and diversity. Discrimination is prohibited on any grounds protected under Canadian Human Rights legislation. Employment applications are encouraged from all members of our community.

Upon request, candidates with disabilities will be accommodated during the recruitment process.

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📌 Executive Administrative Assistant (Brampton)
🏢 CAN Medtronic Canada ULC
📍 Brampton