Procurement Administrator (Administrative Support)

Location: Scarborough, ON

As we continue our journey to becoming Canada’s leading utility construction provider, we are looking for a Procurement Administrator (Administrative Support) to join our team. This role plays a key part in supporting procurement operations and ensuring efficient, accurate, and timely purchasing processes across our projects. Reporting to the Project Services Team Lead, the Administrator will act as a vital link between the office, the field, and our vendor partners—helping maintain the flow of materials, equipment, and services required to keep our projects moving.

What You’ll Do

- Support procurement activities, including purchase order updates and adjustments, process goods receipts in SAP for delivered materials and equipment
- Record and acknowledge subcontractor services in SAP
- Track deliveries and manage rental equipment and tooling through rental trackers
- Resolve procurement exceptions in real time (pricing, delivery, accounts, materials, and services)
- Perform invoice validation and support three‑way matching (PO, receipt, invoice)
- Assist with basic bookkeeping functions, including invoice tracking, credits, and reconciliations
- Manage Purchase Card transactions and ensure compliance with company policies
- Investigate and resolve invoice discrepancies to support the procure‑to‑pay process
- Reconcile vendor statements and ensure all invoices are received, recorded, and processed accurately
- Maintain organized filing systems and procurement documentation
- Maintain strong communication with operations and field teams
- Administer Tool Hound system,



including uploading certifications and test records
- Support vendor and subcontractor safety prequalification processes
- Assist with urgent field purchases and time‑sensitive requests
- Perform additional administrative and procurement duties as needed
- Promote a culture of inclusion, collaboration, and continuous improvement

What You Bring To The Team

- Proven experience in procurement administration, accounts payable, or bookkeeping‑related roles
- Solid understanding of basic bookkeeping principles, including invoices, credits, accruals, and reconciliations
- Demonstrated ability to perform and ensure accuracy in the three‑way matching process
- Working knowledge of SAP and the procure‑to‑pay lifecycle will be an asset
- Intermediate to advanced proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong organizational, time management, and problem‑solving skills
- Ability to work both independently and collaboratively while managing multiple priorities
- Proven ability to build strong relationships with internal teams and external vendors
- Ability to perform effectively in a fast‑paced, deadline‑driven workplace
- Proactive mindset with the initiative to identify and resolve issues
- Commitment to fostering an inclusive, diverse, and respectful workplace

Salary range: $50,000 - $60,000.

Reason of Vacancy: Replacement.

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local laws.

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📌 Procurement Administrator (Administrative Support) (Toronto)
🏢 Aecon Group
📍 Toronto