Apply By: Wednesday, September 30, :59 pm EDT

Short-Term Administrative Assistant Opportunities in North Bay, Sault Ste Marie, Sudbury and Thunder Bay (up to 6 months)

North Bay, Sault Ste Marie, Sudbury, Thunder Bay

Job term: Temporary assignments/contracts up to 6 months

Job code: 08OAD - Office Administration 08

Pay: $26.92 - $31.31 per hour* (salary listed as per the OPSEU Collective Agreement).

Build a meaningful career in public service.

We're building a roster of candidates for short-term administrative roles in North Bay, Sault Ste Marie, Sudbury and Thunder Bay. These opportunities offer hands‑on experience, meaningful work, and open doors to rewarding career paths across the Ontario Public Service (OPS).

About the job

Administrative professionals play a key role in keeping government operations running smoothly. From coordinating meetings to supporting financial tasks, your work helps teams deliver programs and services that matter to Ontarians.

Key Responsibilities

- Organizing files, managing emails, and maintaining records to support smooth daily operations
- Preparing and formatting documents, reports, and communications using standard templates
- Scheduling meetings, coordinating calendars, and assisting with logistics to keep teams organized
- Greeting visitors and responding to phone and email inquiries to provide helpful information and welcoming service
- Updating shared resources and monitoring office supply levels to support team readiness and workplace efficiency
- Supporting purchasing tasks and helping track expenses and invoices to assist with financial accuracy
- Monitoring timelines, following up on tasks,



and supporting team coordination to keep projects moving forward
- Using standard office software and equipment to complete daily tasks effectively

Skills and Qualifications

- Prioritize multiple tasks and meet deadlines in a busy environment
- Schedule meetings, coordinate calendars, assist with logistics
- Track tasks and follow up to ensure timely completion
- Interact respectfully and professionally with colleagues, clients, and visitors across various formats (in person, phone, email)
- Listen actively and ask appropriate questions to understand needs and respond accurately
- Prepare and compile clear, well‑structured documents, emails, and materials
- Review and maintain accurate documents, records, filing systems, and inventories
- Identify issues and propose solutions to improve processes or resolve problems
- Support purchasing, expense tracking, and invoice review
- Follow procedures and service standards
- Use common office software (Outlook, Word, Excel, SharePoint, Teams)
- Operate office equipment such as printers, scanners, and phones
- Enter and retrieve information from databases or tracking systems

Benefits

- A career that can grow across ministries and job functions
- Flexible learning and developmental opportunities, including education and mentorship programs
- A comprehensive compensation and benefits package
- Base salary that aligns to market trends with performance-based pay and scheduled salary progression
- Tailored work arrangements, including opportunities like flex hours, self‑funded leave and more
- A up-to-date, friendly, and accessible physical work environment

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📌 Short-Term Administrative Assistant Opportunities in North Bay, Sault Ste Marie, Sudbury and Th[...] (Sault Ste. Marie)
🏢 Fonction publique de l'Ontario
📍 Sault Ste. Marie