Job Description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources.

What you will do

Administrative Management and Documentation

- Manage delivery slips and work orders in accordance with the project’s general conditions.
- Collect, validate, and organize timesheets in line with the project’s general conditions.
- Verify document coding and ensure compliance.
- Upload daily reports, work orders, delivery slips, and other relevant documents to Procore.
- Maintain up-to-date standard documents used for kickoff meetings with subcontractors.
- Update dashboards used for project administrative tracking.
- Support the project controls team.
- Contribute to the preparation of weekly and monthly reports for the client.

Procurement, Orders, and Payments

- Prepare certain purchase requests and follow up on orders.
- Support the verification of payment applications from certain subcontractors (DDP).

Site Coordination Support

- Participate in the daily organization of the Planning of the Day (POD).
- Assist with meeting planning (logistics,



invitations, document preparation).
- Prepare selected meeting minutes.

Logistics, Inventory, and Visual Tracking

- Maintain inventory of office equipment and administrative supplies.
- Maintain the site cafeteria inventory.
- Produce weekly photo reports.
- Update site photos weekly in the HoloBuilder software.

This role could be for you if you have

- A college diploma in office administration, or an equivalent combination of education and industry experience.
- 3-5 years of relevant experience in a similar role.
- Comfortable using technology tools and management platforms (e.g., Procore, HoloBuilder).
- Proficient with the Microsoft Office suite.

Additional Assets

- Prior knowledge of the construction industry.

Perks

- RRSP with up to 5% employer matching
- Hybrid work model for corporate roles
- Employee stock ownership program
- Career growth through real development opportunities
- Transit pass reimbursement - get to work for free
- Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.

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📌 Project Administration Assistant - Industrial (Granby)
🏢 Pomerleau
📍 Granby