About the Role

We are seeking a highly organized and detail-oriented Project Coordinator to support project teams in the successful delivery of large-scale infrastructure, industrial, and construction projects. This role works closely with Project Managers and field teams to help ensure projects are completed safely, on schedule, and within budget.

This is a hands‑on project support position offering exposure to project controls, scheduling, procurement, cost management, and client reporting.

Key Responsibilities

Project Controls & Cost Support

- Assist with budget tracking and cost reporting
- Support project forecasting and estimates-to-complete
- Monitor labour, equipment, material, and subcontractor costs
- Assist with change order documentation and pricing support

Scheduling & Planning

- Support maintenance of project schedules using project management software
- Participate in planning and coordination meetings
- Track project progress against established schedules and milestones

Documentation & Compliance

- Manage project documentation including RFIs, submittals, drawings, and revisions
- Support quality control documentation and project closeout packages
- Ensure document control procedures are followed and maintained

Procurement & Contract Administration

- Assist with purchase orders and subcontract administration
- Track material deliveries and supplier performance
- Support coordination between vendors, subcontractors, and project teams





Reporting & Communication

- Prepare weekly and monthly project progress reports
- Assist with project billing and reporting requirementsMaintain accurate and organized project records and files

Qualifications

- 2-5 years of experience in a Project Coordinator or project support role within construction, infrastructure, industrial, engineering, or related sectors
- Diploma or Degree in Engineering, Construction Management, Project Management, or a related field
- Experience supporting infrastructure, heavy civil, industrial, or construction projects is preferred
- Strong proficiency in Microsoft Excel and Microsoft Office Suite
- Experience with scheduling software such as Primavera P6 or Microsoft Project is an asset
- Excellent organizational, communication, and multitasking skills
- Ability to work in a fast‑paced project workplace

Preferred Qualifications

- Experience working in regulated industries such as utilities, energy, transportation, or industrial construction
- Eligibility to obtain security clearance where required

What Success Looks Like

- Accurate and up‑to‑date project tracking and reporting
- Well‑organized and audit‑ready project documentation
- Effective coordination across project stakeholders
- Reliable project data supporting informed decision‑making
- Proactive support that contributes to successful project execution

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📌 Project Coordinator (Ajax)
🏢 Head Hunter Workforce Solutions
📍 Ajax