Invoicing & Accounts Receivable (A/R)

· Prepare and issue transparent, accurate invoices for completed plumbing and HVAC service calls, maintenance contracts, and large installations.

· Process incoming cheques, credit cards, e-transfers, and EFTs; record deposits accurately in the accounting system.

· Address customer billing questions or discrepancies with a friendly, professional, and solutions-oriented approach.

· Monitor aging A/R reports and follow up politely but firmly with residential and commercial clients on outstanding balances.
General Administration & Office Support

· Organize, maintain, and archive physical and digital office files, records, and compliance documentation.

· Assist with incoming calls, office emails, and general client inquiries, directing complex issues to appropriate team members.

· Support with document preparation, data entry, reports, and scheduling as needed.





· Reconcile incoming vendor invoices (parts, equipment, and utility bills) against receipts and work orders to ensure accurate record-keeping.

Qualifications & Skills

· 2+ years of hands-on experience in invoicing, administration, or bookkeeping.

· Experience in construction, plumbing, HVAC, or field service trades is a strong asset.

· Hands-on experience with QuickBooks and Microsoft Excel; familiarity with dispatch or work-order management software is a plus.

· High level of accuracy and detail, excellent verbal and written communication skills, and the ability to prioritize tasks in a quick-paced workplace.

Pay: $22.00-$25.00 per hour

Work Location: In person

📌 Invoicing Clerk Toronto (Canada)
🏢 FOUR SEASONS DC HVAC
📍 Canada