Executive Assistant (Temporary)

Location: Toronto, ON (Hybrid – 4 days in office)
Compensation: $80,000–$115,000 CAD

Our client is looking for a highly organized Executive Assistant to provide dedicated support to two senior executives based in North America. This role is ideal for someone who thrives in a fast-paced setting, enjoys managing multiple priorities, and can confidently anticipate the needs of busy leaders.

What You'll Be Doing
Coordinate complex calendars, meetings, and appointments across multiple time zones.
Arrange domestic and international travel, prepare itineraries, and manage expense reporting.
Serve as a trusted point of contact for internal teams, external partners, and key stakeholders.
Keep executive schedules running smoothly by anticipating conflicts, prioritizing requests, and managing day-to-day administrative needs.
Assist with conference planning, executive events, off-site meetings, and team gatherings.
Maintain accurate records and relationship data within CRM platforms while supporting meeting follow-ups and general documentation.
Partner with the office team on meeting logistics, catering, visitor coordination,



and day-to-day office operations when required.
Leverage AI and productivity tools to improve efficiency and streamline administrative processes.
Provide occasional administrative support to the broader leadership team as business needs evolve.

What We're Looking For
3–5 years of experience supporting senior leaders in an Executive Assistant or administrative capacity.
Exceptional organizational skills with the ability to juggle competing priorities and changing deadlines.
Strong communication skills and a high level of professionalism when handling confidential information.
Comfortable working with Google Workspace, Zoom, Microsoft Teams, and other collaboration tools.
Experience with expense management software and CRM platforms is an asset.
A proactive, adaptable approach with the ability to work independently and build strong relationships across the organization.
Previous experience supporting executives in professional services, investment, financial services, or a similarly rapid-paced setting is considered an asset.
RIMCA

📌 Executive Assistant Temporary Toronto
🏢 Recruiting in Motion
📍 Toronto