The Coordinator, Events plans and delivers client-facing and internal events, including seminars, receptions, conferences, sponsorships and webinars. The role supports business development goals and client relationships and manages event logistics from planning through reporting under the direction of the Director, Events and other stakeholders.

Key Responsibilities

- Plan and execute events, including in-person, virtual and hybrid formats
- Coordinate invitations, marketing lists, venues, room setup, catering, audiovisual support, speakers and registration materials
- Work with internal teams and vendors to confirm all event requirements are in place
- Collect and report attendance, budget and ROI data to maintain event records
- Support event planning and direction, working with the Director, Events, lawyers and business development teams to define event objectives, audiences and format
- Identify opportunities for events that support client relationships and business development goals
- Build and maintain project plans, including timelines, milestones and approvals
- Track and reconcile expenses to keep events within budget and maintain accurate records
- Manage vendors and event operations, maintain a list of approved vendors and venues, process invoices and purchase orders and reconcile expenses
- Maintain the events calendar and website content

Administrative Duties

- Manage Visa reconciliations for a minimum of two statements per month, compiling receipts, ensuring accurate coding and submitting reconciliations on time
- Coordinate client hospitality opportunities, including ticket/template allocations, "Know Before You Go" communications and catering requirements
- Maintain local office and national inventory of marketing items
- Serve as the event team’s finance subject matter expert with knowledge of GL codes, purchase orders, and invoice and expense processing
- Maintain the national events tracker

Qualifications





- University degree or college diploma in marketing, event management, business administration or communications
- Minimum 3 years of corporate event planning experience in a large organization, ideally in a skilled services or legal environment
- Certification in special events, meeting planning (CMP) or project management (PMP) or actively working toward one (asset)

Skills & Experience

- Proficiency in MS Office (Word, Excel, PowerPoint and Outlook) to create event materials, manage budgets and coordinate communications
- Experience using virtual event platforms such as Zoom, Teams or WebEx to plan and deliver online and hybrid events
- Experience using a CRM system to manage contact lists, track engagement and attendance, and support event reporting (Dynamics 365 preferred)
- Experience using email marketing platforms to manage invitations and distribution lists
- Working knowledge of AI tools to support event work and day‑to‑day tasks
- Strong written and verbal communication skills in English to write and edit event materials
- Ability to manage multiple events at different stages and keep work organized under deadlines
- Ability to maintain relationships with Ottawa venues, including hotels and restaurants
- Knowledge of Canada’s Anti‑spam Legislation (CASL) requirements (asset)
- Bilingual (French/English) considered an asset

Compensation

Expected salary range for this position is $60,000 - $70,000.

EEO Statement

BLG is committed to building a diverse workplace reflective of the communities we serve and fostering an inclusive culture. We welcome applications from all qualified candidates and encourage applicants from groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+. We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.

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📌 Coordinator, Events (Ottawa)
🏢 Borden Ladner Gervais
📍 Ottawa