Position: Executive Personal Assistant/Administrator
Department: Logistics & Container Services
Location: Vaughan (in-person, daily)
Job Type: Full time (40 hours per week)
Working Days/Hours: Monday to Friday, 9 am - 5 pm
Reports To: CEO
Travel: occasional driving is required in the Toronto and Vaughan area
Salary Range: 65-80k CAD
Key Responsibilities: Administrative Support: Calendar management and meeting coordination - Manage and organize daily schedules, appointments, and meetings.
Handle all forms of communication including answering phone calls, responding to emails, and managing correspondence.
Provide personal assistance, including managing personal appointments, errands, travel arrangements and reservations, including flights, car rentals, and hotel bookings, and other confidential personal matters as required
Prepare and edit documents, reports, and presentations.
Analyze operational, sales, and financial data to identify trends, discrepancies,



and prospects for improvement.
Assist with recruitment activities, interview coordination, onboarding, and employee documentation.
Coordinate company events, meetings, and special projects from planning through execution.
Manage confidential information and sensitive business matters with discretion.
Maintain accurate records and manage files.
After-hours availability - occasionally.
Accounting and Financial Management: Oversee personal and skilled financial transactions.
Manage invoices, bills, and banking activities.
Assist with budgeting and financial planning.
Assist with payroll administration and financial reporting.
Logistics and Errands: Occasionally drive to various locations in the Toronto and Vaughan area for business and personal errands.
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📌 Executive Personal Assistant Ontario
🏢 Telescope Recruitment
📍 Ontario