Job Title: Executive Assistant

Location: Ottawa, Ontario (Hybrid Work Arrangement)

Position Type: Fixed Term

Contract Duration: 14 Months

Reports To: Chief Impact Officer

Position Status: Existing Vacancy (Leave Replacement)

Supervisory: No

Posting Date: July 27, 2026

About the Rideau Hall Foundation

The Rideau Hall Foundation (RHF) is an independent and non-partisan charitable organization established to amplify the impact of the office of the Governor General as a central institution of Canadian democracy, and to better serve Canadians through a range of initiatives linked to learning, leadership, giving and innovation.

By working in partnership across all sectors, the RHF celebrates excellence while creating opportunities and connecting communities, all towards the shared purpose of a better Canada.

For more information about the RHF, please visit:

About the Role

We are seeking a detailed-oriented and service-driven professional to join our team as an Executive Assistant. This role provides high-level administrative, scheduling, and coordination support to the Chief Impact Officer (CIO), enabling effective leadership, decision making, and relationship management.

Working closely with the CIO, the Executive Assistant manages complex calendars, prepares executive level materials, coordinates meetings and travel, and supports projects that contribute to the overall effectiveness and efficiency of the department’s office.

Key Responsibilities

- Manage and prioritize the CIO’s calendar, exercising sound judgment to balance competing priorities and urgent requests.
- Schedule meetings and appointments, ensuring appropriate preparation time, prepare and distribute meeting agendas along with providing logistical and technical support for in-person and virtual meetings using platforms such as Microsoft Teams and Zoom.
- Coordinate domestic and international travel arrangements for the CIO, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.
- Attend meetings as required to record notes, capture action items, and track follow-ups to completion.
- Prepare, edit, format,



and proofread executive level reports, presentations, briefing notes, correspondence, and other executive‑level documents.
- Maintain accurate records, files, and documentation while ensuring confidentiality and discretion at all times.
- Process expenses, reimbursements, and other administrative transactions for the CIO in a timely and accurate manner.
- Draft and coordinate administrative components of contracts and agreements as required.
- Track deadlines, deliverables, and timelines for projects assigned by the CIO, ensuring follow-through and timely completion.
- Maintain and organize collaboration tools and shared workspaces, including Microsoft Teams channels and document repositories.
- Support the implementation and continuous improvement of team processes and systems to enhance operational efficiency within the office of the CIO.
- Provide administrative and coordination support to various internal committees.
- Carry out other duties as assigned by the manager.

Qualifications & Experience

- A post-secondary degree or a combination of relevant training, education, and experience.
- Minimum of 3 years of experience in an executive assistant or senior administrative support role.
- Experience supporting senior leaders in a complex or fast-paced environment.
- Experience collaborating with senior leaders, vendors, and cross-functional teams.
- Experience in the charitable or not-for-profit sector is considered a strong asset.
- Experience with and/or knowledge of First Nations, Inuit and Metis communities an asset.

Core Competencies & Skills

- Strong organizational, time management, and prioritization skills with exceptional attention to detail.




- Demonstrated ability to exercise discretion and handle confidential and sensitive information with professionalism.
- Excellent interpersonal skills and the ability to build effective working relationships across all levels of the organization.
- Strong written and verbal communication skills in English; bilingualism in English and French is an asset, knowledge of Indigenous languages an asset.
- Proactive, adaptable, and solutions oriented, with the ability to work independently and collaboratively.
- High level of proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Compensation & Benefits

- Market-competitive salary: Hiring range of $67,000 - $75,000 depending on experience and qualifications.
- Comprehensive Benefits: Day-one access to extended health and dental coverage to support you and your family’s well-being.
- RRSP Matching: Optional enrollment in our employer-matched Retirement Savings Program (with day-one enrollment).
- Employee Assistance Program: 24/7 confidential support via TELUS Health for you and your family.
- Generous Vacation: 15 vacation days per year.

Application Process

- Apply through the Rideau Hall Foundation's career portal by August 14, 2026. Candidates must successfully pass all required security clearances.

La Fondation Rideau Hall est un employeur qui souscrit au principe d’égalité des chances. Nous encourageons fortement toute personne qualifiée à postuler, y compris les personnes autochtones, noires et racialisées, les membres de la communauté LGBTQ2S+, les femmes, les personnes en situation de handicap, les personnes faisant partie d’une minorité visible et les membres d’autres groupes en quête d’équité. Nous cherchons à bâtir une équipe qui reflète les communautés que nous servons.

Des mesures d’adaptation seront offertes aux personnes en situation de handicap qui en font la demande, à toutes les étapes du processus de recrutement, de sélection ou d’évaluation.

Nous remercions toutes les personnes qui manifesteront leur intérêt, mais seules celles retenues pour une entrevue seront contactées.

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📌 Executive Assistant | Adjoint exécutif ou adjointe exécutive (Ottawa)
🏢 Rideau Hall Foundation
📍 Ottawa