Location: Downtown Toronto, ON (Hybrid, 4 days on-site, 1 day remote)

Duration: Permanent

Background Check Requirement: Successful completion of a background check and references prior to employment

About the Opportunity
Join a well-established private equity firm with a strong track record of investing in and growing businesses across the healthcare, business services, and consumer services sectors. As an Executive Assistant, you'll become a trusted partner to senior leadership, ensuring executives are supported through thoughtful planning, seamless coordination, and exceptional organizational expertise.

This is an opportunity to thrive in a fast-paced, entrepreneurial environment where initiative, discretion, and sound judgment are highly valued. Working closely with Partners and internal teams, you'll play an important role in keeping priorities moving forward while contributing to a collaborative, high-performing workplace.

What's In It for You

Competitive salary of $80,000 to $100,000.

The opportunity to work alongside experienced senior leaders in a dynamic investment environment.

A collaborative culture that values professionalism, accountability, and teamwork.

Exposure to a variety of executive priorities, providing ongoing learning and professional growth.

A workplace that recognizes initiative, values balance, and encourages long-term success.

Your Responsibilities

Manage complex executive calendars, balancing competing priorities and making informed scheduling decisions independently.

Coordinate business travel from start to finish, including flights, accommodations, ground transportation, and detailed itineraries.

Prepare meeting agendas, briefing notes,



presentation materials, and follow‑up documentation with minimal direction.

Process expense reports and benefits submissions accurately and within established timelines.

Serve as a professional point of contact for internal and external stakeholders while maintaining the highest level of confidentiality.

Provide personal administrative support as required, including appointments, reservations, and special arrangements.

Collaborate with the administrative team by providing coverage during vacations and other absences, while remaining available outside core business hours when required.

Skills and Qualifications

4+ years of experience in an Executive Assistant or senior administrative role and supporting multiple executives simultaneously.

Exceptional written and verbal communication skills.

Robust judgment and problem‑solving abilities, with the confidence to navigate ambiguity and determine when to act independently or escalate.

Proficiency with Microsoft Outlook, Word, and Excel, with PowerPoint considered an asset.

Demonstrated ability to manage confidential and sensitive information with professionalism and discretion.

Strong organizational skills, meticulous attention to detail, and a proactive, solutions‑focused approach.

Post‑secondary education is preferred.

Note from the Hiring Manager
"We're looking for someone who genuinely enjoys making things run smoothly, isn't afraid to take initiative, and can confidently manage multiple priorities with professionalism and discretion. If you're proactive, dependable, and enjoy being a trusted partner to senior leaders, you'll be a great fit on our team."

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📌 Executive Assistant (Ontario)
🏢 Altis
📍 Ontario