Executive Operations Coordinator – Toronto

Support senior Transformation leadership in managing major projects, streamlining operational processes, and driving strategic initiatives across the firm.

Responsibilities

Support day‑to‑day activities of National Leader, Transformation and Head of Transformation by:

Continuously improving work processes and interactions to increase efficiency.

Proactively managing calendars, scheduling and rescheduling meetings, and minimizing conflicts.

Gaining knowledge of Innovation, Transformation, and Client Service Delivery teams by organizing meetings and managing travel arrangements.

Using existing and new technology tools to drive efficiency and track action items.

Maintaining accurate contact information for key clients and stakeholders in the firm’s relationship management systems.

Assisting with client billing arrangements and expense management.

Perform duties supporting Innovation and Transformation projects by:

Preparing reporting and presentation materials for quarterly, annual leadership reviews, and other stakeholder forums.

Developing and maintaining project plans, tracking milestones, deliverables, and timelines.

Collaborating with cross‑functional teams to identify pain points and propose practical solutions.

Mapping current‑state processes and codifying them into standard operating procedures.

Assisting with the delivery of AI training and enablement programs.

Interact with key clients by arranging meetings, client events, gifts, and sponsorships to build relationships.

Coordinate vendor management and HR tracking processes.

Qualifications

Post‑secondary education in Business, Finance, Project Management or related field.





3–5 years of experience in project coordination, executive support, or transformation initiatives in a skilled services environment.

Advanced knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and PDF editing software such as Adobe Acrobat Pro; ability to learn firm‑specific tools.

Excellent written and verbal communication skills with a concise business style.

Exceptional attention to detail and strong organizational skills.

Energetic self‑starter with a proactive, positive, “can‑do” attitude.

Collaborative, flexible, and adaptable, comfortable working independently or as part of a team.

Outstanding time‑management skills, ability to prioritize multiple tasks/focus on deadlines.

Demonstrated ability to maintain confidentiality and discretion.

Capacity to thrive in a fast‑paced, dynamic environment and meet quick deadlines.

Proven problem‑solving skills and ability to offer creative solutions.

Ability to operate with minimal supervision.

Benefits

Competitive compensation and paid overtime.

Generous time off, including a volunteer day and a birthday day off.

Health insurance premiums paid by the firm.

Wellness and technology reimbursements.

Professional development and growth opportunities.

Commitment to community involvement and equity, diversity, and inclusion.

Collaborative culture connecting lawyers and business teams.

Salary Range (Toronto Only): $76,000 – $93,000 annually.

McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

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📌 Executive Operations Coordinator (Ontario)
🏢 McCarthy Tétrault
📍 Ontario