Location: Victoria - 905 Ellery, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Maintenance Coordinator
Victoria, BC - Hybrid

Regulatory Compliance Requirements

Required to access and work in DND facilities and therefore must comply with Federal facility health regulations

Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR.

Requires a positive Controlled Goods assessment as personnel will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program.

Required to obtain and maintain a Security Clearance at the NATO Secret Level.

Position Summary
We have a current vacancy for a Maintenance Coordinator to join our Team in Victoria, BC. The Maintenance Coordinator provides work package support to the Ship Maintenance Leads and the broader Service Delivery team managing and coordinating assigned Technical Support Network (TSN) (sub‑contractors) during each Work Period. The Maintenance Coordinator ensures that TSN’s complete all agreed maintenance activities to the required quality in a safe and environmentally friendly manner; TSN’s deliver complete Objective Quality Evidence (OQE) for all completed tasks; management of all special tools and test equipment loaned to TSN’s; and management of all material expended or returned by the TSN’s. Reporting to their respective NEM Liaison & Service Delivery Team Lead, the Maintenance Coordinator assists Ship Maintenance Leads in generation and management of reports along with management of additional documentation required to facilitate and close out each work period.

Key Areas of Responsibility

Provision of general project support and administration activities to the Waterfront Service Delivery Team

Drafting, reviewing and ensuring that maintenance instructions are complete and sufficient for service providers to complete assigned maintenance operations

Overseeing maintenance activities being conducted by service providers on board naval vessels ensuring that the work is being conducted to the required quality in a safe and environmentally friendly manner

Compiling Work Item closure reports, ensuring completeness and accuracy, and entering into the designated project tool for Work Item closure

Generating and managing documentation and reports in various formats (Word, Excel, PowerPoint)



as and when required in support of the Service Delivery Team

Ensuring subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks

Attending meetings and preparing meeting agendas and minutes

Generating purchase requisitions for Suppliers and Subcontracted Services, maintaining purchase orders and ensuring the efficient financial closure of Subcontracts on behalf of the Service Delivery and Procurement teams

Ensuring service provider records are complete and up to date

Ensuring compliance with Health and Safety requirements

Assisting the Service Delivery team with keeping accurate and timely records

Other tasks as required

Minimum Qualifications

At least 2 years of experience drafting, reviewing and ensuring that maintenance instructions are complete and sufficient for service providers to complete assigned maintenance operations

Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential

Strong organizational skills and ability to balance multiple priorities

Experience within procurement, project management or warehouse environments highly desirable

Project experience interfacing between internal/external stakeholders

Preferred Qualifications

5+ years of experience working in projects and teams or in marine environments

Minimum 2‑year technical program diploma offered by a recognized technical institute or certified as a technician or technologist by a recognized provincial licensing body in a relevant field or certified to the QL‑5 level of military technical training

Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential

Experience interfacing between various internal/external stakeholders within a project

Strong organizational skills and ability to balance multiple priorities

Tertiary education in an Engineering, Technical, or Business/Project Management related field is desirable

Special Position Requirements

Physical Environment: Office and Naval ships alongside in harbor, or at sea, therefore must meet all federal government requirements to access Canadian government facilities, including naval dockyards

Travel: Occasional domestic or international travel will be required,



which will include access to government facilities and assets, including naval vessels

Customer Location Based or Site Visits: Access to government facilities and assets, including naval vessels

Compensation
The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) $70,000 - $95,000 CAD Annual . This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer extra benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

Benefits

Company paid Extended Health, Dental, HSA, Life, AD&D;, Short‑term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well‑Being program

Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period

Company paid holidays, vacation days, and paid sick leave

Voluntary Life, AD&D;, Critical Illness, Long‑Term Disability

Employee Discounts on home, auto, and gym membership

Equal Opportunity Employer
Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility for the Canadian Controlled Goods Program and ability to obtain a Canadian NATO Secret clearance.

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📌 Maintenance Coordinator (British Columbia)
🏢 Thales
📍 British Columbia