Intermediate Legal Administrative Assistant – Toronto
The Ideal Candidates Will Have

Exceptional attention to detail and is adept at setting priorities

Strong grammatical skills, including punctuation and proofreading

Effective communication skills both written and verbal

Organization and time management skills

The capability to be an energetic self-starter who initiates and anticipates needs

A passion for providing superior client service

The ability to creatively solve problems, make decisions, facilitate and manage deadlines

The dexterity to remain calm under pressure

The aptitude to work both independently and within a team

The capability to work full-time Monday to Friday, 35 hours per week

The availability to work in the office a minimum of two (2) days per week

Responsibilities

Coordinate, manage and schedule meetings and appointments

Draft, format, review and send communications

Open and close client files

Conduct searches and conflict checks

Update and maintain client/matter lists

Prepare a high volume of legal documents and correspondence

Set court dates and discoveries and communicate with registries

Organize documents for court

Maintain an efficient file management and BF system

Create litigation budgets





Perform a wide variety of support duties including but not limited to arranging couriers, faxing, scanning, photocopying and maintaining a paper and electronic filing system

Other duties as assigned

Qualifications

A graduate from a recognized Legal Administration Assistant and/or Law Clerk program

In-depth knowledge of legal principles and practices

A minimum of five (5) years litigation experience, preferably in insurance defence

Exceptional technical skills with Microsoft Office

Demonstrated ability using electronic file management systems, preferably iManage

Knowledge of Elite 3E

Benefits Package
We offer a competitive compensation and benefits package, which includes:

Firm paid extended health, dental, AD&D; benefits

Life & Disability insurance

Paid sick and personal days

Employee Assistance Program

RRSP matching program

Fitness benefit

Additional Benefits

Career development & Continuing Education

Firm mentoring programs

A work life balance

The opportunity to grow your career

Firm social events

Employment service awards

A flexible schedule

A hybrid work environment

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📌 Intermediate Legal Administrative Assistant (Ontario)
🏢 The Law Office Management Association (TLOMA)
📍 Ontario