Job Title: Administrative Assistant – Toronto Office

Location: Greater Toronto Area, Ontario, Canada (In office)

Company: Globeia Incorporated

About Globei aGlobeia is a leading Identity Screening company headquartered in the Greater Toronto Area, Canada, with an additional office in San Francisco, USA, and operations expanding internationally. We provide a broad range of services including Fingerprinting, Criminal Background Checks, Employment Screening, Apostille, Authentication & Legalization Services

.

We are committed to delivering trusted, timely, and secure identity verification solutions to clients across North America. Our core values—transparency, authenticity, confidentiality, and exceptional customer service-drive everything we d o.

We are now seeking a detail-oriented and customer-focused Administrative Assistant to join our Toronto team and help keep our office running smoothly while providing outstanding service to our clien ts.

Key Responsibili
tiesFront Desk Operations: Welcome visitors, answer incoming calls, and manage appointment schedul
ing.Client Assistance: Guide clients through Globeia’s services, forms, and documentation requireme
nts.Document Management: Prepare, process, and maintain client records in both digital and physical form




ats.Administrative Support: Handle email correspondence, draft letters, and assist management with day-to-day ta
sks.Coordination: Liaise with internal departments (operations, customer service, legal) to ensure smooth workfl
ows.Compliance & Confidentiality: Manage sensitive client information in line with Canadian privacy regulati
ons.Reporting: Prepare daily or weekly activity summaries for management rev
iew.Office Supplies & Vendor Coordination: Maintain stock levels and coordinate with vendors as nee

ded.

What We’re Lookin
g For1–3 years of experience as an Administrative Assistant, Office Coordinator, or Customer Service Representative (service-based or documentation-heavy industry prefer
red).Excellent communication skills (written and verbal) in English; additional languages are an a
sset.Robust organisational skills with the ability to manage multiple tasks and deadl
ines.Proficiency in Microsoft Office Suite, Google Workspace, and CRM sys
tems.Skilled, courteous, and client-focused appr
oach.High level of discretion and commitment to confidentia
lity.Knowledge of identity verification, background screening, or legal documentation processes is a

plus.

📌 Administrative Assistant Toronto (Canada)
🏢 Globeia
📍 Canada