About the Role
We are seeking a highly organized and detail-oriented Project Coordinator to support project teams in the successful delivery of large-scale infrastructure, industrial, and construction projects. This role works closely with Project Managers and field teams to help ensure projects are completed safely, on schedule, and within budget.

This is a hands‑on project support position offering exposure to project controls, scheduling, procurement, cost management, and client reporting.

Key Responsibilities
Project Controls & Cost Support

Assist with budget tracking and cost reporting

Support project forecasting and estimates-to-complete

Monitor labour, equipment, material, and subcontractor costs

Assist with change order documentation and pricing support

Scheduling & Planning

Support maintenance of project schedules using project management software

Participate in planning and coordination meetings

Track project progress against established schedules and milestones

Documentation & Compliance

Manage project documentation including RFIs, submittals, drawings, and revisions

Support quality control documentation and project closeout packages

Ensure document control procedures are followed and maintained

Procurement & Contract Administration

Assist with purchase orders and subcontract administration

Track material deliveries and supplier performance

Support coordination between vendors, subcontractors, and project teams





Reporting & Communication

Prepare weekly and monthly project progress reports

Assist with project billing and reporting requirementsMaintain accurate and organized project records and files

Qualifications

2-5 years of experience in a Project Coordinator or project support role within construction, infrastructure, industrial, engineering, or related sectors

Diploma or Degree in Engineering, Construction Management, Project Management, or a related field

Experience supporting infrastructure, heavy civil, industrial, or construction projects is preferred

Robust proficiency in Microsoft Excel and Microsoft Office Suite

Experience with scheduling software such as Primavera P6 or Microsoft Project is an asset

Excellent organizational, communication, and multitasking skills

Ability to work in a fast‑paced project environment

Preferred Qualifications

Experience working in regulated industries such as utilities, energy, transportation, or industrial construction

Eligibility to obtain security clearance where required

What Success Looks Like

Accurate and up‑to‑date project tracking and reporting

Well‑organized and audit‑ready project documentation

Effective coordination across project stakeholders

Reliable project data supporting informed decision‑making

Proactive support that contributes to successful project execution

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📌 Project Coordinator (Ontario)
🏢 Head Hunter Workforce Solutions
📍 Ontario