Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.
We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.
Set-up, maintain and close-out projects utilizing DIALOG’s chosen construction management software, Onware
Assist Contract Administrators in receiving, compiling, distributing and tracking project documentation including: construction meeting minutes, change management (PCN/CCN/UCR/Quotations/CO, etc.), Supplemental Instructions (SI), submittals (shop drawings and samples), and Requests for Information (RFI)
Assist in the review and verification of Contractor invoicing and the preparation and distribution of the Certificate for Progress Payment (CPP)
Educate internal and external project team members on Contract Administrative processes and troubleshoot issues




Maintain internal and external relationships with clients, contractors and consultants.
Experience in the Architecture, Engineering and Construction (AEC) industry
An organized approachwith intuitive protocols for others to follow
Personable, professional mannerwith excellent communication skills
Demonstrated experience with data entry, document control, and client/contractor support
Meticulous attention to detail, capable of proofing documentation
Maintain strong client, contractor and consultant relationships
High computer literacy, ability to understand new software and adapt as practice changes
Able to prioritize and manage time to meet tight deadlines
Reliable and resourceful, a “go to” person for the team
Work independently with minimal managerial supervision
2+ years of construction contract administrative or construction project coordinator work experience
Knowledge about design and construction processes and terms
Experience managing construction documentation
Experience with Onware, DIALOG’s chosen construction management software
Experience with construction industry management software (i.e. Procore, Prolog, BIM 360, etc.)
Experience with Microsoft Office (Excel, Word) and Bluebeam




Perks & Benefits Parental leave top-up programs for all parents upon the birth or adoption of a child
RRSP matching
competitive medical and dental benefits coverage upon the first day of employment
discounted memberships
encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program
reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy
Professional Development DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building excellent teams; Integrateducation™ supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.
Equal Opportunity DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.

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📌 Construction Contract Administration Assistant (British Columbia)
🏢 Dialogdesign
📍 British Columbia