The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work setting is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The Ongomiizwin Education Office Assistant serves as the primary reception, office administration and operational coordination point for Ongomiizwin Education (OE). The incumbent helps ensure the office operates efficiently and is organized, appropriately supplied, functional and welcoming to staff, students, clinicians, partners, guests and community members.

The position is responsible for the administration of the day-to-day office operations, reception services, travel arrangements, financial reconciliation processes, OE program evaluation, recruitment process, meetings, correspondence and other administrative activities while balancing competing operational priorities. The incumbent regularly handles private and confidential information, including student information, and is responsible for ensuring that information is transmitted, maintained and stored in accordance with applicable privacy legislation, University policies and established procedures. The position also provides direct, confidential administrative support to the Director, including proactive calendar management, meeting and committee coordination, minute-taking and follow-up on outstanding items.

Working collaboratively with the RFHS Office of Community Engagement and the Office of the Vice-Provost (Indigenous) (OVPI), the incumbent will help develop and strengthen community partnerships and engagement strategies. The incumbent will lead and coordinate community outreach, engagement, and relationship-building initiatives for Ongomiizwin Education, fostering pathways for learners from Indigenous communities to engage with educational opportunities. As the lead for these initiatives, the incumbent will work closely with the Ongomiizwin Education Student Services team and the Ongomiizwin Education Cultural team to support learner engagement, community connections, and culturally grounded programming. The incumbent will also compile, manage, and maintain data related to Ongomiizwin Education program evaluation.

The qualifications and experience we’re looking for:





THIS POSITION IS DESIGNATED FOR INDIGENOUS CANDIDATES. APPLICANTS MUST SELF-DECLARE ON THEIR COVER LETTER/RESUME AS INDIGENOUS (FIRST NATION, METIS AND/OR INUIT).

- Completion of a formal training program in a related discipline from a recognized institute plus four years of directly-related experience.
- Four years of directly related administrative and office coordination experience is required.
- Experience providing confidential administrative support to senior leaders and managing multiple complex calendars is required.
- Experience developing, implementing or improving administrative procedures or processes is an asset.
- Experience coordinating meetings and committees, including preparing materials, taking minutes and following up on action items, is required.
- Experience handling confidential information is required.
- Experience coordinating travel, preparing expense reports and reconciling credit card transactions is required.
- Experience coordinating office operations, supplies, facilities requests, mail and courier services is required.
- Advanced skills in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, MS Forms and SharePoint, is required as well as Adobe Pro.
- Experience with purchasing software (EPIC preferred), travel software (Concur preferred) and other electronic systems is preferred.
- Experience drafting correspondence, reports, meeting minutes and other communications is required.
- Knowledge of Indigenous culture, diversity, history and inclusion is required.
- Knowledge and understanding of the historical perspective of Indigenous peoples in Canada and the effects of the colonial process and the relevance to Indigenous Health and Indigenous Health Education is required.
- Experience working in a First Nations, Métis or Inuit service environment is preferred.
- Knowledge of University regulations, programs and procedures is preferred.
- Experience in coordinating and organizing events is required.
- An acceptable equivalent combination of education and experience may be considered.
- Strong organizational skills and the ability to set own priorities while managing competing priorities, deadlines and interruptions is required.
- Ability to evaluate administrative processes, identify inefficiencies, and develop solutions to enhance operational effectiveness is required.
- Ability to work independently,



take initiative and follow matters through to completion is required.
- Strong communication, interpersonal and customer service skills are required.
- Ability to exercise sound judgment and maintain confidentiality is required.
- Strong attention to detail and accuracy is required.
- Ability to adapt to changing priorities and respond professionally to urgent or unexpected situations is required.
- Ability to work respectfully and effectively with staff, clinicians, leaders, partners and community members is required.
- Must be able to work on campus five days a week from 8:30am-4:30pm and cannot take lunch from noon-1pm is required.
- Tact, diplomacy, cultural sensitivity and the ability to maintain confidentially is required.
- Must have the ability to pay strict attention to detail to provide accurate statistical and evaluation data reports are required.
- Must be skilled in dealing effectively with all levels of faculty, staff, students, government departments, Indigenous organizations and other external organizations is required.
- Must possess the ability to take initiative, work independently, and collaborate with others is required.
- Must possess the ability to recognize problems/concerns and recommend solutions is required.
- A satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?

Along with being one of Manitoba’s top employees, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunities.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact or . Please note that contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

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📌 Administrative Secretary (Winnipeg)
🏢 University of Manitoba
📍 Winnipeg