Clinical Faculty Affairs Officer - Faculty of Medicine
Competition Number:

125E26

Position Type:

Staff Position

Closing Date:

Aug 10, 2026

Date of Posting:

Jul 27, 2026

Department:

Faculty of Medicine

Position:

Clinical Faculty Affairs Officer

Contract:

Full time Permanent Position

Hours of Work:

37.5 hours per week

$86,815 to $96,250 per annum

The Clinical Faculty Affairs Officer (CFAO) plays a critical role in operationalizing the Faculty of Medicine (FoM)’s Clinical Faculty Appointment and Promotion Policy. Reporting directly to the Director of Academic Affairs and receiving academic direction from the Associate Dean, Faculty Affairs, the CFAO serves as the central administrative and advisory resource for all clinical faculty lifecycle activities.

The CFAO is responsible for coordinating and managing the full lifecycle of clinical faculty appointments, including initial appointments, reappointments, and promotions, ensuring compliance with FoM and University policies. The incumbent provides expert guidance to faculty, department leaders, and committees on appropriate appointment pathways and promotion processes.

This position is integral to establishing a transparent, consistent, and policy-aligned faculty appointments system, ensuring that clinical faculty are effectively supported in contributing to the FoM’s academic mission, which includes teaching, clinical service, research/scholarship, and leadership.

The role operates at the intersection of academic administration, policy implementation, and faculty support, acting as a liaison across the Faculty of Medicine and external partners.

What we offer:

Comprehensive Health and Dental Care Benefits

Tuition Waivers

Health and Wellness on Campus available to staff and their families

Professional Development Opportunities

ROLES AND RESPONSIBILITIES:
Clinical Faculty Appointments and Reappointments

Administer and coordinate all clinical faculty appointment processes, including application intake, documentation review, and file preparation

Facilitate initial appointments and reappointments, ensuring alignment with policy requirements and eligibility criteria

Track appointment terms and proactively manage renewal timelines

Provide guidance on appropriate appointment categories, ranks, and pathways





Liaise with departments and committees to ensure timely progression through approval processes

Promotions Administration and Support

Coordinate and facilitate promotion applications across all academic ranks

Advise faculty and department leadership on promotion criteria and expectations, aligned with FoM pillars (teaching, clinical service, research, leadership)

Ensure completeness and compliance of promotion dossiers

Support committee workflows (DAPC, AAC) and track progression through approval pathways

Monitor promotion cycles and maintain records of outcomes

Faculty Lifecycle Tracking and Database Management

Maintain and oversee the Faculty of Medicine faculty database, ensuring data integrity and accuracy

Track:
oAppointment start/end dates
oRenewal eligibility
oPromotion readiness
oLeaves and status changes

Develop tracking systems to support proactive reminders for:
oAppointment renewals
oPromotion eligibility

Generate reports and analytics to support strategic decision-making and accreditation requirements

Policy Implementation and Advisory Function

Provide expert interpretation of the Clinical Faculty Appointment and Promotion Policy

Ensure all processes are policy-compliant, consistent, and equitable

Identify gaps, risks, or inconsistencies in processes and recommend improvements

Support the ongoing refinement of policies and procedures based on operational realities and best practices

Committee and Governance Support

Support the operations of:
oDepartment Appointments and Promotions Committees (DAPC)
oAppointments Advisory Committee (AAC)

Prepare documentation, agendas, and records of decisions

Ensure adherence to governance processes, timelines, and confidentiality requirements

Faculty Communication and Support

Serve as the primary point of contact for clinical faculty inquiries regarding:
oAppointments
oReappointments
oPromotions

Provide clear, timely communication and guidance to applicants and stakeholders

Support onboarding processes for new clinical faculty

Other duties as required





SKILLS AND COMPETENCIES:

Strong analytical and decision-making skills

Exceptional organizational and tracking ability

Ability to interpret and apply policy with consistency and sound judgement

High attention to detail and accuracy

Excellent communication and interpersonal skills

Ability to manage multiple priorities and deadlines in a fast-paced environment

Discretion and professionalism in handling confidential information

QUALIFICATIONS:
Undergraduate degree, preferably in:

Human Resources

Health Administration

Public Administration

Minimum 3–5 years of experience in:

Academic administration

Faculty affairs

Human resources or labour relations

Experience working with complex policies, committees, or regulatory processes is strongly preferred. A combination of experience and education may be considered for applicants without the stated education requirements

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, [email protected] . Applications will not be accepted via email.

Only those applicants who are invited to an interview will be acknowledged.

Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc).

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.

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📌 Clinical Faculty Affairs Officer - Faculty of Medicine (Prince Edward Island)
🏢 University of Prince Edward Island
📍 Prince Edward Island