The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The Administrative Assistant provides comprehensive administrative and operational support to the Section and its physicians while also supporting the administration of the postgraduate training program. This role is responsible for coordinating schedules, meetings, events, payroll and administrative documentation, managing communications, maintaining trainee records, supporting onboarding and recruitment activities, coordinating educational programming, and acting as a liaison between trainees, faculty, visitors, and external stakeholders. The position also assists with financial administration, accreditation activities, and the coordination of committees and departmental initiatives to ensure the efficient operation of the Section and training program.

The successful candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Strong communication, organizational, and problem-solving skills are essential,



along with the ability to work collaboratively with physicians, trainees, faculty, and administrative staff. This is a full time position, Monday to Friday, 8:00 a.m. to 4:00 p.m.”

The qualifications and experience we’re looking for:

- Completion of a formal training program in a related discipline from a recognized institute plus three years of directly-related experience.
- Must have experience working in an office environment.
- Experience in a University and or Hospital administrative position is preferred.
- Experience working in a Royal College of Physicians and Surgeons of Canada-accredited postgraduate residency training program is preferred.
- An acceptable equivalent combination of education and experience may be considered.
- Proficiency using Microsoft Office Suite (Word, Outlook, Excel) is required.
- Attention to detail, strong technical, analytical, and problem-solving skills are required.
- Ability to work effectively both independently and in a team environment is required.
- Interpersonal skills are critical as the individual is the representative of the program and the section. The individual liaises with trainees, faculty, administrators, national organizations, and the public is required.
- Excellent written and communication skills is required.
- Ability to maintain confidentiality is required.
- A satisfactory work record,



including satisfactory attendance and punctuality, is required.
- A general knowledge of University of Manitoba and Health Sciences Centre policies, regulation, programs and procedures is preferred.

Why the University of Manitoba?

Along with being one of Manitoba’s top employees, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunities.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact or . Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

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📌 Administrative Assistant (Winnipeg)
🏢 University of Manitoba
📍 Winnipeg