Book Keeper / Project Assistant
Consulting Firm
Calgary, Alberta
Competitive Salary + Benefits: $65k - $75k
Hybrid Work Model

Part time (24 - 32 hours per week)

Other titles: Book Keeper, Accountant, Project Assistant

OUR CLIENT
Our client, a well established consulting firm within the construction industry in Calgary, is hiring for an Accountant or Book keeper who can also work in an Project Administrator / Executive assistant capacity to help with both the accounting and book keeping in a small firm, as well perform a range of executive assistant tasks to help with the successful delivery of workflow in the firm. This firm have a good reputation and excellent design work and offer a collaborative work setting.

THE ROLE

Book keeping of accounts payable, receivables, managing invoices

Provide administrative support to senior staff

Scheduling and coordination of meetings and events

Coordinating municipal submissions and responses such as applications for Site Plan Approvals and Building Permits

Reaching out to consultants, reviewing the quotes received for completeness, ensuring coordinating owner has signed off

Produce Fee letters with support from senior staff

Coordinating and booking meetings that are both internal and external with clients and consultants.

Assisting with preparation of proper project documentation and completion of paperwork such as supplemental instructions, proposed changes, field review reports,



certificates for payment and response letters

Developing and updating project schedules in Microsoft Project or related program

Check voicemails, complete phone calls as required

Completing technical drawings in Revit when required

Other related tasks as required

WHAT'S REQUIRED

2+ years of experience working as a Book Keeper or Accountant

Additional experience as a Project Administrator, Project Coordinator or a similar role for a firm within the construction, engineering or design industry

A Post-Secondary Education (diploma or degree)

Ability and aptitude for learning new software

Excellent communication and organization skills

Comfortable interacting with clients, contractors and consultants

Dedicated to meeting deadlines, attention to detail

Able to manage a number of tasks on multiple projects simultaneously

Able to provide and receive feedback positively

WHAT YOU GET IN RETURN

Opportunity to work in a well regarded design firm

Flexibility, hybrid work model

Can be a 3 or 4 day work week

Plenty of support and assistance in understanding work scope

Competitive salary, benefits + bonus

WHAT TO DO NOW
If you believe this position could be the right fit for you, apply now. We thank all candidates for their application, however, only those who meet the requirements above will be contacted.

#J-18808-Ljbffr

📌 Accountant / Administrative Assistant (Alberta)
🏢 Gilder Search Group
📍 Alberta