About Four Seasons Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

About Four Seasons Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to current heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

About the location: Four Seasons Hotels and Resorts is a global, luxury hotel management company. We manage over 130 hotels and resorts and 50 private residences in 47 countries around the world and growing. Central to Four Seasons employee experience and social impact programming is the company’s commitment to supporting cancer research, and the advancement of diversity, inclusion, equality and belonging at Four Seasons corporate offices and properties worldwide. At Four Seasons, we are powered by people and our culture enables everything we do.

Senior Administrative Assistant (15 Month Contract) This position will provide a wide range of administrative support to the Residential Property Management and Operations team, including general correspondence, travel arrangements, managing schedules and the preparation of presentations and other documents. This position requires a productive self-starter who is co-operative, receptive to challenge, prepared to pitch-in as necessary and above all, have a positive and professional attitude.

What You’ll Be Doing

Administrative Support





Proactively manage calendars including travel dates, meetings, and conference calls

Prepare and coordinate orientation meetings and logistics for Directors of Residences and Directors of Finance, General Managers and Hotel Managers at Residential Properties

Gather and coordinate materials for orientation meetings

Assist with building onboarding plans and scheduling necessary meetings/training

Assist with the coordination and execution of the Annual Residential Leaders conference planning and meeting logistics

Assist with the coordination and execution of the Residential Academy planning and meeting logistics

Create and maintain property and project files

Create and maintain the filing systems; Manage file archives

Coordinate and setup meetings, logistics and/or materials as required (including catering and visitor badges where required)

Arrange all travel requirements, including airline reservations, hotel accommodation, rental cars, etc.

Complete monthly AMEX expense reports, cash reports, etc.

Allocate Telecom expenses

Assist with other ad hoc tasks as required, such as invoice coding, expense tracking, etc

Field internal stakeholder requests and handle routine matters without supervision

Manage vendor consultant systems access

Type, distribute correspondence, reports, etc.

Draft all approved Engage communications for the SVP and VPs

Build PowerPoint presentations and Excel reports as required

Maintain master onboarding deck with relevant stats and slides

Open mail, re-direct when necessary; receive, distribute, and send couriers

Order and maintain office supplies

Manage Outlook databases and mailing groups

Maintain and update Residential organizational charts





Maintain training manuals and job aids pertaining to admin role

Complete location tracking log for VPs based in the US

Host monthly department business update meetings

Assist in creating and executing post engagement survey action plans

Other residential-related projects and administrative support as required

Encourage team spirit through birthday and other milestone celebrations within the team

Arrange monthly/quarterly department social events to facilitate team bonding within budget guidelines

What You Bring

Minimum 5 years experience supporting senior executive(s), hotel and/or residential experience an asset

College or University degree preferred

Post-secondary degree/diploma an asset

Proficient with MS Office Suite

MS Teams experience an asset

General office equipment competency

Key Skills/Who You Are

Ability to work independently, take initiative, use sound judgement, and be proactive in taking on new tasks

Ability to prioritize, work well under pressure and manage multiple tasks within time constraints

Agile in resolving problems, dealing with unexpected issues, and diligent in following tasks through to completion

Integrity and discretion in dealing with confidential information

Good team player with a professional and positive attitude

Excellent communication skills, verbally articulate with strong written composition for business and personal communications

Good planning and organizational skills, detail oriented.

Annual Base Salary Range: $60,000 – $75,000 CAD + additional rewards as part of the total compensation package.

This role will be a Hybrid working model, which will require 3 days per week in the Four Seasons Corporate Office located at 1165 Leslie Street, Toronto, Ontario

Four Seasons is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.

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📌 Senior Administrative Assistant (15 Month Contract) (Ontario)
🏢 Four Seasons
📍 Ontario