Job Title : Accounting & ERP Data Coordinator
Client : Confidential (Ottawa-based Group)
Employment Type : Full-time preferred (Part-time 25-30 hours/week considered for the right candidate)
Application Deadline : We are reviewing applications on a rolling basis—
About Our Client: Our client is a dynamic and growing national buying group representing over 213 premier retail locations across Canada. With a proud history and nearly $100 million in annual sales, they are dedicated to simplifying and enhancing the operations of their members. They are looking for a highly organized and proactive team member to join their small, collaborative team where your contributions will be visible and valued.
The bottom line: This role has been open for a while. They need someone who can hit the ground running. If you are the right person, they want to talk to you now.
The Role: We are seeking a detail-oriented Accounting & ERP Data Coordinator to be a key player in our client's operations. In this role, you will be the lead on managing their NetSuite environment, overseeing critical invoicing processes, and supporting members and vendors.
This is a high-impact position that blends accounting, data management, and system optimization within a fast-paced environment. This is not a "sit and wait" role. Our client needs someone who can walk into a live environment and start adding value from week one. If you are the type of person who sees a process gap and immediately starts working towards improvements, keep reading.
Key Responsibilities: 1- ERP & Data Management: Lead the support and maintenance of the NetSuite environment
Manage invoicing processes, including entry, tracking, and resolving supplier discrepancies
Review supplier statements, follow up on missing items, and support member reporting and rebate tracking
Act as a friendly, solutions-focused point of contact for vendors and members
Identify and implement process improvements to enhance efficiency and accuracy
3- Event Support:



Support the planning and execution of Canada's only national buying show in their industry, including logistics, scheduling, and event coordination
What You'll Bring: Proven ERP Experience: Required: 2+ years of hands-on experience with NetSuite or another major ERP system (e.g., SAP, Oracle) managing financial or operational data.
Accounting & Data Skills: Post-secondary education in Accounting, Finance, or Business, with 1-3 years of experience in invoicing, AP/AR, and data coordination.
Technical Proficiency: Strong Excel/Google Sheets skills (lookups, formulas, pivot tables) and familiarity with EDI invoicing is a strong asset.
Mindset: Exceptional attention to detail, highly organized, proactive, and eager to learn. You can handle high-transaction volumes without sacrificing accuracy.
Communication: Strong written and verbal communication skills. Bilingualism (English & French) is a strong asset.
Why You'll Love It Here: Small Team, Big Impact: Your work will be visible and make a direct difference to the company's success.
Supportive Culture: Join a collaborative team environment (with a few laughs along the way).
Variety: No two days are the same, with exposure to systems, events, vendors, and strategy.
Compensation: Competitive and commensurate with experience. For part-time candidates, compensation will be pro-rated based on the agreed-upon weekly hours. Full details will be shared with shortlisted candidates.
The Flexibility You Need: Our client is open to a part time arrangement (25-30 hours/week) for the right candidate, with the potential to grow into a full-time role as the business expands. This is an opportunity for an experienced professional who wants to make a significant impact without committing to a 40-hour week—or for someone who wants to start part-time and grow with the company.
However: If you are looking for a full-time role and you are the right fit, they want to hear from you too. The priority is finding the right person. The hours can be shaped around the right candidate.

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📌 Accounting & ERP Data Coordinator (Quebec City)
🏢 FVK Recruitment Solutions
📍 Quebec City