Job ID : 3633

Openings : 1

Jurisdiction : Out of Scope

Division : Financial Strategy & Sustainability

Department : Finance

Location Name : Regina, Saskatchewan, CA

Type of Posting : Internal & External

Employment Type : Term up to 18 months

Annual Salary : $57,859.00 - $77,149.00

Date Posted : July 28, 2026

Closing Date : August 12, 2026

Land Acknowledgement
We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion
The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of colour, 2SLGBTQIAP+ individuals of all genders, people of disabilities, and members of equity-deserving communities, to apply. The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we’ll collaborate with you to address your requirements.

Position Summary




We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to our Director of Finance and supplementary support to other leaders as required. The successful candidate will play a crucial role in managing the director’s schedule, coordinating meetings, and facilitating effective communication within and outside the organization. Strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality are essential for success in this role.

Duties & Responsibilities

Manage, organize and coordinate meeting and appointment schedules

Full calendar management, making decision based on understanding of the priorities of the Director they support

Provides logistical support for meeting and event organization such as confirm space, prepare agendas, assemble materials, ensure notices and information packages are sent out, and take meeting minutes

Makes travel and accommodation arrangements for all staff

Responds to requests for information or materials from both internal and external parties

Builds and maintains relationships between and across business departments

Manage records of ongoing project activities,



perform accounting functions related to forecasting and variance management of the office’s budget

Maintaining filing systems and a comprehensive bring forward system to track outstanding items for the work unit

Provides core customer service to City staff, elected officials and external stakeholders

Field and manage some challenging interactions with staff, politicians, residents, and business partners, understanding the perspective and position of the Director

Compose correspondence from very general instruction or in reply to written or enquiries; type, proofread and highlight a variety of materials including committee reports, general correspondence, and other technical material

Knowledge, Skills & Abilities

This position requires basic departmental knowledge including field specific concepts, practices or tools

Subject matter content knowledge includes office management and municipal government protocol, policy and procedures

Knowledge of qualified oral and written communication and accounting functions

Additional Requirements:

Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.

Proof of education is required.

Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses.

#J-18808-Ljbffr

📌 Administrative Assistant (Term) (Saskatchewan)
🏢 City of Regina
📍 Saskatchewan