$28.02 to $30.14 hourly. Salary scale and wage increments are in accordance with the Collective Agreement

The Opportunity

The Faculty Administrative Assistant contributes to the success of Douglas College and its community of learners by providing a variety of administrative, logistical and technical support while providing exceptional client-centered service to all stakeholders.

WHO WE ARE

Do what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best degree-granting colleges even better.

Be a part of an institution where everyone is committed to empowering successful students, creating responsive learning environments, fostering social and environmental responsibility, and supporting healthy learning and work environments.

WHAT WE OFFER

We offer the opportunity to do what you do best in an inclusive, collaborative and collegial environment. At Douglas, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth, and development, as well as a safe and respectful workplace.

- Transit-accessible campuses
- Hybrid work arrangements for eligible positions
- Excellent Health and Dental Perks for eligible positions
- Defined-Benefit Pension Plan for eligible positions
- Professional Development opportunities
- Access to our Fitness Centres and Classes
- Completion of a two-year related program at a recognized post-secondary institution with a specialization in Office Administration with a minimum of two years related work experience or equivalent combination of education and experience.
- Excellent interpersonal and communication skills including written and verbal fluency in the English language.
- Good working knowledge of the applicable College policies and procedures including office practices and procedures, including maintaining confidentiality.
- Demonstrated ability to communicate professionally, respectfully and effectively in writing, in person or on the telephone with staff, faculty,



administrators and students, as well as, maintain a good working relationship with other employees.
- Demonstrated proficiency in keyboarding and computer operations; proficiency using Microsoft Office software packages including Microsoft Word with advanced word processing skills, advanced Outlook email and calendar functions; perform and maintain database functions (i.e., MS Excel, Banner); intermediate MS Excel, Adobe Acrobat Professional and internet applications; familiarity with website maintenance (i.e., Sitecore) and Intranet platform support (i.e., SharePoint).

This position has been submitted for review. Additional information may be available to short-listed applicants at the time of the interview.

- This part-time (17.5 hours), regular position is available starting September 8, 2026.
- Hours of work will typically be scheduled Monday to Friday, between 8:30am to 4:00pm.
- This position is required to work a flexible schedule based on operational needs.
- Shift days and times may change depending on operational needs.
- Evening and occasional weekend work may be required.
- The position is located at the Coquitlam campus; and will be required to work at all Douglas College campuses and offsite locations.
- Douglas College is committed to supporting a healthy work/life balance for employees.

Position Title

Faculty Administrative Assistant

Anticipated Start Date

09/08/2026

Needs a Criminal Records Check

No

Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations,



gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.

Supplemental Questions

Required fields are indicated with an asterisk (*).

- * How did you first find out about this employment opportunity?
- Douglas College Careers Site
- LinkedIn
- Indeed
- Social Media (Facebook, Instagram)
- Personal Referral
- Agency Referral
- Professional Association Website
- Colleges and Institutes Canada (CICAN)
- Canadian Association of University Teachers (CAUT)
- Douglas College CareerHUB
- Career Fair or Other Hiring Event
- Other
- Glassdoor

- * If you are not a Canadian Citizen or Permanent Resident, do you currently have a valid Canadian work permit?

- Yes
- No
- Not Applicable

- * If you have a valid Canadian work permit, please indicate expiry date and the type of work permit you hold. (Type N/A if not applicable).

(Open Ended Question)

- * Are you a current or former Douglas College employee/student?

- Current employee
- Former employee
- Current student
- Former student
- None of the above

- * If you are a current/former employee/student, enter your ID number. (Type in N/A if not applicable.)

(Open Ended Question)

- * If you are a regular or auxiliary staff member of the College, are you currently on your probation/trial period at the College? Please note that Article 28.5 (a) of the Collective Agreement (BCGEU) states - "...regular employees shall not be eligible to apply for another regular posted position within their initial probation period...", and Article 28.5 (b) states - "...employees shall not be eligible to apply for another posted position within their trial period unless the posted position constitutes a promotion or results in a change from auxiliary to regular status..."

- Yes
- No
- Not an employee

- Employees are required to report to the college in person, promptly and reliably, as required by their position. To meet this obligation, they must reside within a commutable distance to the college for the duration of their employment. Please confirm that you can fulfill this requirement.

- Yes, I can fulfill this requirement
- No, I cannot fulfill this requirement

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📌 Faculty Administrative Assistant (Coquitlam)
🏢 Douglas College
📍 Coquitlam