POSTING: Executive Assistant
HOURS OF WORK, TERM: Full time, permanent
SALARY: Commensurate with Experience
LOCATION: Whitehorse, Yukon
Icefield Tools Corporation (ITC) has operated in Whitehorse, known as the “Wilderness City”, for more than 30 years. ITC develops and manufactures directional surveying and steering products for clients around the globe. Our specialty is the development and manufacturing of gyroscopic inertial navigation systems.
We are looking for an individual to provide senior-level administrative support, governance, client relationship and client account management, compliance, and HR coordination support to executive leadership

KEY RESPONSIBILITIES:
Executive & Administrative Support

Manage complex executive calendars, meetings, and travel (including multiple time zones)

Prepare executive correspondence, reports, presentations, and briefing materials

Track action items, deadlines, and leadership priorities

Act as a liaison between senior leadership, board members, and key stakeholders

Manage client accounts and client relationships.

Corporate Governance & Board Support

Coordinate Board of Directors and committee meetings (agendas, board packages, minutes, resolutions)

Maintain corporate records and governance documentation in compliance with local legislation

Track and follow up on board decisions and governance-related action items

Support adherence to internal governance frameworks, policies, and codes of conduct

Legal and other support

Coordinate legal matters with external legal counsel





Maintain organized records for contracts, NDAs, licenses, corporate filings, and compliance documentation

Support audits, annual corporate filings, and regulatory reporting requirements

Assist with updating and tracking internal policies Provide executive-level administrative support for HR processes and reporting

Coordinate executive and senior-level recruitment logistics, and onboarding.

Maintain organized electronic and physical filing systems

Identify opportunities to improve administrative, governance, legal, and HR processes

Handle company’s social media presence and advertising

QUALIFICATIONS:

Bachelor’s degree in business administration, Management, Legal Studies, HR, Marketing or a related field, OR equivalent qualified experience

3+ years of experience as an Executive Assistant or Senior Administrative Professional

Proven experience supporting senior or executive leadership in an established organization

Demonstrated exposure to corporate governance, legal coordination, compliance, or HR administration

Strong understanding of confidentiality, professionalism, and executive-level discretion

Excellent written and verbal communication skills

Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)

Highly organized, detail-oriented, and able to manage multiple priorities in a structured environment

Experience working with international stakeholders or across multiple time zones is an asset

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📌 Executive Assistant (Manitoba)
🏢 Whitehorse Chamber
📍 Manitoba