Job Responsibility:

Job Overview The Office Administrator Assistant supports the daily administrative operations of the office. This role ensures smooth office functioning by performing a variety of clerical tasks, assisting with communications, organizing files and documents, coordinating meetings, and providing general support to staff and management. Accounting experience and initiative is not a requirement but an asset.

Key Responsibilities:

- Administrative Support:
- Answer and direct phone calls in a professional manner.
- Greet and assist visitors, clients, and vendors.
- Organize and schedule meetings and appointments.
- Maintain office supplies inventory and place orders as needed.
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
- Document & Data Management:
- File and retrieve documents, records, and reports.
- Maintain electronic and physical filing systems.
- Input data into company systems accurately and efficiently.
- Clerical & Office Coordination:
- Assist in the preparation of regularly scheduled reports.
- Handle incoming and outgoing mail and deliveries.
- Help coordinate office activities and events.




- Support HR or Accounting staff with basic tasks (e.g., timesheet collection, invoice tracking, data entry).
- Communication & Customer Service:
- Respond to inquiries and provide general information to staff and clients.
- Liaise with other departments to ensure smooth communication and operations.

Qualifications & Skills:

- High school diploma or equivalent; additional training or certification in administration is a plus.
- 1+ year of experience in an administrative or clerical role preferred.
- Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
- Proficiency in Sage 50 is preferred.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.

Job Types: Full-time, Permanent

Pay: $3,000.00-$3,500.00 per month

Perks:

- Extended health care

Schedule:

- Monday to Friday

Education:

- AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

- Accounting: 1 year (preferred)

Work Location: On the road

📌 Office Administrator Assistant (Calgary)
🏢 Cansav Construction
📍 Calgary