Description du poste --> JOB DESCRIPTION English will follow AJW Group est un leader mondial indpendant spcialis dans la chaine d''approvisionnement, l''change, la rparation et la location de composants d''avions.

Riche de plus de 90 ans d''exprience dans le domaine de l''aviation, AJW soutient plus de compagnies ariennes dans pays.

L''une des principales divisions du groupe AJW est AJW Technique, une installation de pointe pour l''entretien, la rparation et la rvision (MRO) qui compte plus de techniciens expriments et passionns Montral.

L''Adjoint(e) de direction excutive et gouvernance agit comme un vritable partenaire d''affaires du CEO et de l''quipe de direction.

Plus qu''un rle administratif traditionnel, cette personne contribue la coordination, la gouvernance et l''excution des priorits stratgiques de l''entreprise.

En collaboration troite avec le CEO, le VP Finance le Directeur Stratgie, et la Directrice Ressources Humaines, elle assure le suivi rigoureux des initiatives cls, la prparation des indicateurs de performance, la coordination des runions de direction et du conseil d''administration, ainsi que la production de prsentations et d''analyses permettant une prise de dcision efficace.

Le titulaire du poste contribue instaurer structure, discipline et cadence de gestion au sein de l''organisation en assurant le suivi des engagements, des projets et des tableaux de bord stratgiques.

Rle: Soutien au CEO Grer de faon proactive l''agenda du CEO, incluant les runions internes et externes, les dplacements et les priorits concurrentes.

Agir comme point de contact principal entre le CEO et les parties prenantes internes et externes.

Anticiper les besoins, identifier les enjeux potentiels et proposer des solutions afin d''optimiser l''efficacit du CEO.

Exercer un jugement indpendant dans la gestion des priorits et tre en mesure de remettre en question certaines demandes ou chanciers lorsque requis.

Gouvernance et coordination de l''quipe de direction Coordonner la prparation des runions de direction, incluant les ordres du jour, la collecte d''informations, les prsentations et les documents de soutien.

Assurer la rdaction des comptes rendus et le suivi rigoureux des actions convenues.

Maintenir un mcanisme de suivi des dcisions, livrables et engagements afin d''assurer leur ralisation dans les dlais prvus.

Contribuer l''instauration et au maintien d''une discipline de gestion et d''une cadence oprationnelle au sein de l''quipe de direction.

Tableaux de bord et suivi de la performance Coordonner la collecte de donnes provenant de diffrentes fonctions de l''entreprise.

Maintenir et mettre jour des tableaux de bord de gestion et des indicateurs cls de performance sur une base hebdomadaire, mensuelle ou trimestrielle.

Produire des rapports, analyses et synthses permettant de soutenir les discussions et les dcisions de la direction.

Assurer l''intgrit, l''exactitude et la cohrence des donnes prsentes.

Prsentations excutives et soutien aux initiatives stratgiques Prparer des prsentations excutives de haute qualit destines la direction, aux employ(e)s, aux investisseurs ou au conseil d''administration.

Soutenir le VP Finance et le Directeur Stratgie dans la coordination et le suivi d''initiatives stratgiques et de projets transversaux.

Effectuer des recherches, analyses et compilations d''information afin de soutenir les besoins de l''quipe de direction.

Participer la prparation de documents de communication, de rapports de gestion et de dossiers stratgiques.

Soutien au conseil d''administration Coordonner la prparation et la logistique des runions du conseil d''administration et des comits.

Assurer la collecte, la consolidation et la diffusion des documents requis.

Maintenir un calendrier des activits de gouvernance et assurer le suivi des actions dcoulant des runions.

Participer la prparation des prsentations et des documents destins aux administrateurs.





Administration et confidentialit Grer les informations hautement confidentielles avec la plus grande discrtion.

Coordonner les dplacements, les dpenses et les activits administratives associes la direction.

Maintenir une documentation organise et accessible afin de soutenir l''efficacit des oprations de direction.

Ce que nous offrons: Salaire concurrentiel Avantages sociaux ds l''embauche (assurance collective, fonds de pension, etc.) Journes personnelles Jours de maladie Horaire de travail flexible Formation continue Programme d''aide aux employs Et plus ++ Nous sommes fiers d''attirer et de retenir les meilleurs talents.

Venez rejoindre notre quipe dynamique.

Nous souscrivons galement aux principes de l''quit en matire d''emploi et nous nous employons ce que notre effectif soit reprsentatif de la communaut du grand Montral. ************* AJW Group is a world-leading independent specialist in the supply, exchange, repair and lease of aircraft spare parts.

With over 90 years of aviation experience, AJW supports over airlines across countries.

One of the main divisions of the AJW Group is AJW Technique, a state-of-the-art component Maintenance, Repair and Overhaul (MRO) facility with over experienced and passionate technicians in Montreal.

The Executive Assistant, Governance serves as a strategic partner to the CEO and Executive Leadership Team.

More than a traditional administrative role, this position contributes to the coordination, governance, and execution of the organization''s strategic priorities.

Working closely with the CEO, Vice President Finance, Director of Strategy, and Human Resources Director, the incumbent helps drive business effectiveness through the development of performance metrics, coordination of leadership team activities, and preparation of executive presentations and analyses that support informed decision-making.

The role is responsible for bringing structure, discipline, and operational cadence to the organization by ensuring rigorous follow-up on commitments, strategic initiatives, and key business performance dashboards.

Main responsibilities: Support to the CEO Proactively manage the CEO''s calendar, including internal and external meetings, travel arrangements, and competing priorities.

Serve as the primary point of contact between the CEO and internal and external stakeholders.

Anticipate needs, identify potential issues, and propose solutions to optimize the CEO''s effectiveness.

Exercise independent judgment in managing priorities and be able to challenge requests or defend priorities when necessary.

Leadership Team Governance and Coordination Coordinate the preparation of leadership team meetings, including agendas, information gathering, presentations, and supporting materials.

Prepare meeting minutes and ensure rigorous follow-up on agreed-upon action items.

Maintain a tracking mechanism for decisions, deliverables, and commitments to ensure timely execution.

Contribute to establishing and maintaining management discipline and an effective operating cadence within the leadership team.

Performance Dashboards and Reporting Coordinate the collection of data from various functions across the organization.

Maintain and update management dashboards and key performance indicators on a weekly, monthly, or quarterly basis.

Produce reports, analyses, and executive summaries to support leadership discussions and decision-making.

Ensure the accuracy, integrity, and consistency of reported data.

Executive Presentations and Strategic Initiative Support Prepare high-quality executive presentations for leadership meetings, employees,



investors, and the Board of Directors.

Support the Vice President, Finance and the Director, Strategy in coordinating and monitoring strategic initiatives and projects.

Conduct research, analyses, and information gathering to support the needs of the leadership team.

Assist in the preparation of communications, management reports, and strategic briefing materials.

Board of Directors Support Coordinate the preparation and logistics of Board of Directors and committee meetings.

Manage the collection, consolidation, and distribution of Board materials.

Maintain the governance calendar and track actions arising from Board and committee meetings.

Assist in the preparation of presentations and documentation for Board members.

We offer: Competitive salary Full benefits upon hiring (group insurance, pension plan, etc.) Personal days Sick days Versatile work schedule On-going training Employee assistance program And more ++ We pride ourselves in attracting and retaining top talent; come and join our dynamic team.

We adhere to the principles of employment equity and we strive to ensure that our workforce is representative of the Greater Montreal area. JOB REQUIREMENTS English will follow Exigences: Minimum de 10 ans d''exprience dans un rle de soutien auprs de dirigeants de niveau excutif.

Exprience dmontre dans un environnement rythme rapide o la gestion simultane de multiples priorits est essentielle.

Exprience en soutien une quipe de direction ou un conseil d''administration.

Solides comptences analytiques et excellente matrise d''Excel ainsi que des outils de gestion et de suivi de la performance.

Excellente matrise de Power

Point et capacit concevoir des prsentations excutives et des documents destins la haute direction et au conseil d''administration.

Capacit transformer des donnes complexes en rapports, tableaux de bord et prsentations claires et percutantes.

Exprience en coordination de projets et en suivi d''initiatives stratgiques.

Excellentes comptences en communication orale et crite en franais et en anglais, incluant la capacit de rdiger, rviser et synthtiser des documents de niveau excutif avec rigueur, clart et professionnalisme.

Sens politique dvelopp, jugement professionnel et capacit d''influencer sans autorit formelle.

Grande autonomie, rigueur, sens de l''organisation et orientation vers les rsultats.

Capacit tablir des relations de confiance avec des intervenants de tous les niveaux tout en sachant faire preuve de fermet lorsque requis. ********* Job requirements: Minimum of 10 years of experience supporting senior executives.

Proven experience working in a fast-paced environment where managing multiple priorities simultaneously is essential.

Experience supporting an executive leadership team and/or a Board of Directors.

Strong analytical skills and advanced proficiency in Excel, as well as performance management and reporting tools.

Excellent Power

Point skills, with the ability to create executive-level presentations and Board materials.

Ability to transform complex data into clear, concise, and compelling reports, dashboards, and presentations.

Experience coordinating projects and supporting strategic initiatives.

Excellent verbal and written communication skills in both French and English, including the ability to draft, edit, and produce high-quality executive-level documents and communications.

Strong business acumen, sound judgment, professionalism, and the ability to influence without formal authority.

Highly autonomous, detail-oriented, organized, and results-driven.

Ability to build trusted relationships with stakeholders at all levels while demonstrating appropriate firmness and challenge when required. ALL DONE! Your application has been successfully submitted! Other jobs YOU''VE ALREADY APPLIED FOR THIS JOB We appreciate your interest in this position.

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📌 Adjoint(e) de direction, Gouvernance - Executive assistant, Governance (Montreal)
🏢 AJ Walter Aviation
📍 Montreal