About the Role

We’re looking for a reliable, adaptable Administrative Office Support professional who can wear many hats and keep the office running smoothly. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a fast-paced environment. You’ll play a key role supporting daily office operations, coordinating maintenance activities, managing accounts receivable, and ensuring exceptional customer service.

Key Responsibilities

· Provide general administrative support to management and team members.

· Answer phones, manage emails, and handle day-to-day office communications.

· Coordinate maintenance schedules, dispatch mechanics, and prioritize service requests.

· Communicate with customers regarding maintenance scheduling, updates, and follow-up.

· Coordinate office meetings and manage calendars.

· Prepare documents, reports, and spreadsheets.

· Maintain organized digital and physical filing systems.

· Process maintenance and service invoicing accurately and in a timely manner.

· Manage Accounts Receivable, including customer invoicing, payment processing, collections, account reconciliation, and following up on overdue accounts.

· Assist with maintenance contract administration, scheduling of recurring maintenance visits, and tracking service completion.

· Enter and maintain accurate customer, service, and billing information in company systems.

· Order office supplies and manage inventory.

· Liaise with customers, vendors, contractors,



and internal teams to ensure smooth operations.

· Support internal projects and assist with additional administrative duties as required.

What We’re Looking For

· Strong organizational skills with exceptional attention to detail.

· Ability to multitask and adapt to changing priorities.

· Self-motivated with the ability to work independently.

· Excellent written and verbal communication skills.

· Strong customer service and relationship management abilities.

· Proficient in Microsoft Office (Excel, Outlook, Word).

· Experience with Accounts Receivable, collections, and general bookkeeping.

· Experience coordinating service or maintenance schedules is considered an asset.

· Previous administrative or office support experience, preferably in a service or construction environment.

Why You’ll Love This Role

· Every day brings new challenges and opportunities.

· Be an integral part of a growing, family-oriented company.

· Opportunity to develop new skills and grow professionally.

· Collaborative, supportive, and down-to-earth work environment.

· Competitive compensation based on experience.

Pay: $20.00-$24.00 per hour

Advantages:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- RRSP match
- Vision care

Ability to commute/relocate:

- Dartmouth, NS B3B 1V8: reliably commute or plan to relocate before starting work (required)

Work Location: In person

📌 Administrative Office Support (Canada)
🏢 Ckg Elevator
📍 Canada