HIRING: Operations & Personal Assistant

I’m looking for a highly organized, proactive right-hand person to help support and streamline operations across multiple growing businesses and personal responsibilities.

This role is perfect for someone who genuinely loves organization, systems, problem-solving, and helping things run smoothly behind the scenes. I’m looking for someone who doesn’t just complete tasks — but anticipates needs, notices gaps, and often knows what needs to be done before I do.

To start, responsibilities would include:

- Email management + inbox organization
- Paying bills + tracking due dates
- General operational and personal assistance
- Managing and maintaining calendars through Microsoft Outlook and Google Workspace
- Coordinating meetings, appointments, personal scheduling, and travel arrangements
- Organizing digital files and documents
- Preparing, proofreading, and editing correspondence, reports, and presentations
- Data entry, filing, and document management using Microsoft Office Suite
- Assisting with light bookkeeping and administrative support using QuickBooks
- Providing exceptional customer service to internal teams and external clients
- Organizing meetings, preparing agendas, taking notes, and following up on action items
- Assisting with personal errands, scheduling, and day-to-day organization as needed
- Maintaining confidentiality and professionalism at all times

You’d be a great fit if you:
✔ Are a true self-starter
✔ Love creating order from chaos
✔ Are detail-oriented and dependable
✔ Communicate professionally and confidently
✔ Are tech savvy and resourceful
✔ Can manage multiple moving pieces without getting overwhelmed




✔ Take initiative instead of waiting to be told what to do
✔ Naturally look ahead and think proactively

Requirements:

- Previous experience in an administrative, executive assistant, office management, operations support, or personal assistant role
- Strong organizational skills and the ability to prioritize effectively in a quick-paced environment
- Proficiency with Microsoft Office, Google Workspace, Outlook Calendar, and common office software tools
- Experience with QuickBooks, bookkeeping, DocuSign, data entry, proofreading, and digital filing systems is considered a strong asset
- Excellent typing accuracy and attention to detail
- Strong written and verbal communication skills with professional phone and email etiquette
- Ability to multitask while maintaining a high level of accuracy and professionalism
- Ability to handle confidential information with discretion and maturity

This position offers the opportunity to work closely with senior leadership in an environment that values initiative, efficiency, professionalism and proactive problem-solving.

This is a remote/flexible position to start, with potential to grow into a larger operations role over time.

Looking for someone who wants to become an important part of growing businesses and daily operations and not just “do tasks.”

If this sounds like you, please send your resume along with a short introduction about yourself and why you’d be a great fit. To show attention to detail, include the word ‘Momentum’ in the subject line of your application.

Pay: $23.00-$25.00 per hour

Benefits:

- Flexible schedule
- Store discount
- Wellness program
- Work from home

Work Location: Remote

📌 Executive Assistant to Director (Canada)
🏢 2174328 Alberta
📍 Canada