Job Title: Operations Clerk

Job Type: Full-Time
Department: Operations
Location: Vaughan

We are hiring an Operations Clerk to support daily plant operations and provide administrative assistance to the Operations Manager, HR Manager and Finance Controller. This role is ideal for someone who is organized, qualified, and comfortable handling office administration, reporting, invoice tracking, and coordination with multiple departments.

Responsibilities

The Operations Clerk will be responsible for:

- Providing administrative support, including reception, guest logs, filing, phone calls, and security badge control
- Preparing for meetings, including scheduling, ordering lunch, reserving rooms, and preparing materials
- Preparing daily production review board materials
- Supporting invoice processing, payment tracking, filing, and shipment exception reconciliation
- Working with Customer Service to direct customer inquiries appropriately
- Compiling weekly plant reports and providing summaries for management meetings
- Assisting with site visits, meetings, training events, and plant activities
- Managing mail, packages, office supplies, and safety supply inventory




- Coordinating repairs for office equipment or facilities with vendors/maintenance
- Supporting site audits and document retention
- Assisting with new hire, visitor, and contractor orientations
- Completing other administrative tasks as assigned

Requirements

- 2–5 years of related administrative or operations experience
- High school diploma, GED or equivalent work experience
- Strong verbal and written communication skills
- Intermediate to advanced skills in Microsoft Excel, Word, and PowerPoint
- Ability to stay organized, multitask and work with different departments
- Comfortable supporting plant leadership and office operations
- Up to 5% travel may be required

Ideal Candidate

The ideal candidate is reliable, detail-oriented, and comfortable working in a fast-paced operations environment. You should be able to communicate professionally, manage paperwork and reporting accurately and support the team wherever needed.

How to Apply

Please apply with your updated resume. Qualified candidates will be contacted for the next step.

Pay: $22.00-$25.00 per hour

Work Location: In person

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