Part-Time Executive Personal Assistant & Event Coordinator

Job Overview

A rapid-growing, multi-dimensional Canadian brand spanning published memoirs, a public speaking platform, hands-on creative workshops, and mobile beverage services is seeking a proactive, highly organized Executive Personal Assistant. This role is a unique hybrid of remote administrative management and hands-on, in-person logistics. You will work directly with the founder to manage business scaling, coordinate events, and protect her creative time.

Job Overview:

A fast-growing, multi-dimensional Canadian brand spanning published memoirs, a public speaking platform, hands-on creative workshops, and mobile beverage services is seeking a proactive, highly organized Executive Personal Assistant. This role is a unique hybrid of remote administrative management and hands-on, in-person logistics. You will work directly with the founder to manage business scaling, coordinate events, and protect her creative time.

Responsibilities:

Administrative Support: Manage scheduling, monitor inbound booking inquiries, organize digital files, and assist with basic website/calendar updates.

Event & Workshop Logistics: Physically assist with the loading, setup,



and teardown of pop-up crafting workshops and mobile beverage stations in the local area.

Order Fulfillment: Assist with packing, branding, and shipping monthly subscription boxes and book orders.

On-Site Coordination: Act as front-of-house support during high-traffic catering events and speaking engagements (managing guest lists, handling payments, and ensuring seamless logistics).

Requirements:

Experience: A minimum of 1 year of experience in personal assistance, office administration, event coordination, or hospitality management.

Logistics: Must reside in southwestern Ontario, possess a valid G driver’s licence, and have access to a reliable vehicle for local errands and event transport.

Traits: Exceptionally organized, tech-savvy, physically capable of lifting event bins, and able to anticipate business needs before they arise.

Pay: $22.00-$24.00 per hour

Benefits:

- Casual dress
- Extended health care
- Flexible schedule
- Mileage reimbursement
- On-site parking
- Paid time off

Work Location: Hybrid remote in Stratford, ON N5A 6A3

📌 Part-Time Executive Personal Assistant & Event Coordinator (Canada)
🏢 Rainey Quinn May
📍 Canada