At the CMHA Grey Bruce we cultivate hope, resilience and community for those who live with, and are impacted by, mental illness and/ or/ addiction. We are driven by our values of dignity, inclusivity, accountability and hope. We are currently recruiting for:

SECRETARY

TEMPORARY FULL TIME (12 month contract)

1 position available (September start)

JOB ID: 2026-36

LOCATION: Hanover

JOB TYPE: Union

DEADLINE TO APPLY: August 5, 2026

This posting is for an existing vacancy

x Internal & External

JOB SUMMARY

Secretaries provide a full range of secretarial, reception and administrative support services.

KEY DUTIES - RESPONSIBILITIES

Ø Office and telephone reception - providing a warm welcome to prospective and active clients, their families, and/or the community

Ø Responds to enquiries by internal and external stakeholders

Ø Assist with entering data into various systems

Ø Types and distributes documents and correspondence

Ø Attends and takes minutes at various meetings

Ø Maintain a petty cash system

Ø Maintain filing systems and inventories of office supplies, furniture and equipment, as required

Hours of work are 37.50 per week. The normal workday is 8 hours, including a 30-minute unpaid lunch break. Working in a busy office workplace with frequent interruptions. Some evening and weekend work may be required.

What we offer you

Ø A competitive hourly wage ranging between $24.57 and $26.98 (5 step grid)

Ø Vacation of 4 weeks to start, 5 weeks at 5 years, 6 weeks at 10 years

Ø Paid floater and sick time

Ø Comprehensive benefits program & HOOPP pension

Ø In house training for First Aid/CPR, Mental Health First Aid, Safe Management, Applied Suicide Intervention Training

Ø Celebratory and camaraderie events

Ø A supportive and collaborative work environment

What you will bring

Ø College diploma in a relevant program

Ø Minimum 3 years recent and relevant secretarial experience,



including reception, in an office setting

Ø Experience in a mental health, addiction or social service setting preferred

Ø Accuracy and speed when keying (minimum 60 wpm)

Ø Intermediate computer skills

Ø Basic spreadsheet knowledge

Ø Confidentiality, maturity and good judgment

Ø Strong organizational, interpersonal and communication skills

Ø Understanding role boundaries and limitations when dealing with clients and diligent with seeking out supervisor’s assistance

Ø Ability to manage multiple tasks in a busy office setting

Ø Sensitivity to the needs and rights of people with addiction and mental health problems

Ø Experience in the use of graphics and desk top publishing software would be an asset

Ø Proficiency with OTN equipment and scheduling procedures would be an asset

Ø A valid Canadian driver's license and the use of a reliable personal vehicle

Ø Minimum $2,000,000 third party liability vehicle insurance

Ø A satisfactory police record check including vulnerable sector screening

Ready to apply?

Interested applicants are invited to submit a cover letter & resume to: [email protected]

CMHA Grey Bruce is an equal opportunity employer dedicated to fostering a welcoming and inclusive environment.We encourage applications from all individuals and offer accommodations upon request during the recruitment and selection process. All applications are kept confidential and used solely for hiring purposes. We do not use artificial intelligence in our hiring practices. We appreciate the interest of all applicants. However, only those selected for an interview will be contacted and receive further updates. We provide notifications to employees and strive to respond to external inquiries as resources allow.

Pay: $24.57 per hour

Benefits:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 2026-36 Secretary (Hanover)
🏢 Canadian Mental Health Association Grey Bruce
📍 Hanover