Job Description

Located within the Faculty of Health Sciences, the Department of Anesthesia is currently welcoming applications for a full‐time, continuing Senior Education Program Associate, to join our team! This is an excellent prospect for a seasoned administrative professional to join us in an essential support role for the department.

Our major strength is our people, through which we strive for excellence in the fields of clinical anesthesia, critical care, pain medicine, research, and education.

Anesthesia crosses all disciplines working collaboratively with all departments of the Faculty of Health Sciences and our hospital partners across Hamilton and Regional Campuses. We offer 3 specialty residency programs, 9 clinical fellowships, accept over 200 undergraduate medical students each year to our clerkship, and support international outreach with MacGLOBAS, and our Guyana, Haiti and Uganda support for international education.

Reporting to the Manager of Finance and Administration, this position is responsible for assisting the Program Directors for the Anesthesia Pain Residency Program and the Anesthesia Fellowship Program.

Job Summary

Responsible for providing administrative support for an academic program or department, the Senior Education Program Associate plans and coordinates a variety of academic program or department events, projects and activities and is also accountable for monitoring the applicable project and event budgets and forecasting financial gains and shortfalls.
The position is performed in accordance with established policies, procedures, and the calendar of events, and includes coordinating resident rotation schedules and a variety of educational events and other learning and research initiatives.

Positive partnerships are created with preceptors, teaching units, clinics, sites, campuses, practices, and other support staff.

Purpose and Key Functions

Collect, analyze, assess and summarize information relevant to the decision‐making process and develop recommendations for final approval and implementation.

Oversee the Canadian Residency Matching System (CaRMS) to match all available learner spots and ensure program viability.

Assist in implementing program software changes, electronic modules and program surveys.

Complete regular reports on project and event status for all stakeholders, leadership and support staff, ensuring project scope and parameters are clear.

Maintain, evaluate and continuously update projects and events, including electronic modules, curriculum updates, CaRMS and databases.

Oversee and coordinate education events, tutorials, academic half‐days and other learning and research initiatives.

Create, design and develop banners, presentations and other promotional materials for use at various events.

Create financial projections for projects and events and adjust throughout the duration of the project and event.





Monitor budgets and reconcile accounts, complete financial transactions including travel expense reports, advances, electronic cheque requisitions, purchase orders and journal entries.

Ensure appropriate venues and catering are secured; book transportation and audio‐visual equipment as required.

Delegate tasks appropriately to staff to assist with planning and coordinating events and activities.

Make recommendations about future activities and events based on needs and results surveys; facilitate various meetings and chair committees where applicable.

Develop, plan and coordinate rotation schedules for qualified residents at multiple sites.

Facilitate the evaluation process for preceptors and students; compile evaluation results and bring negative evaluations forward for review.

Write a variety of documents including, but not limited to, correspondence and minutes.

Respond to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.

Maintain confidentiality of information.

Set up and maintain filing systems, both electronic and hard copy.

Update and maintain information in databases.

Set up, use and troubleshoot teleconferencing and videoconferencing equipment.

Requirements

2‐year community college diploma in business administration or a related field.

Requires 3 years of relevant experience.

Assets

The successful candidate will encompass the following assets:

The ability to demonstrate exceptional attention to detail, collegiality and organizational skills.

Discretion, good judgment, personal motivation, and the demonstrated ability to work independently and as a team member with minimal supervision in a fast‐paced and deadline‐oriented environment.

Communicating and working collaboratively with various internal and external stakeholders, faculty members and students.

Excellent oral and written communication skills combined with a strong customer service focus and proven relationship‐management skills.

Ability to maintain composure under pressure.

Problem‐solving abilities, and the ability to manage competing deadlines effectively and efficiently are required.

Previous experience working in a university environment; McMaster experience preferred.

Benefits

Employer‐paid benefits including extended health, dental, emergency out‐of‐country travel coverage and basic life insurance.

Pension plan.

Training, coaching and professional development opportunities.





Employee tuition assistance for development and education.

Chance to be part of an academic environment working alongside professionals who share a passion for learning.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women and persons who identify as 2SLGBTQ+.

As part of McMaster's commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self‐identification in relation to equity‐seeking groups that have historically faced and continue to face barriers in employment.

Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, the ability to work on‐site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates.

Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in‐person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to [email protected] or the HR contact associated with your position of interest.

AI Statement

McMaster and its third‐party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.

#J-18808-Ljbffr

📌 Sr. Education Program Assoc. - Hybrid (Canada)
🏢 McMaster University
📍 Canada