Project Coordinator

Supports the coordination and delivery of software projects by helping organize project activities, maintain timelines, communicate with stakeholders, and escape risks or decisions to the appropriate project leader.

Core Competencies

- Communication
- Initiative
- Achievement/Results Oriented
- Teamwork
- Stakeholder expectations management
- Flexibility/Adaptability
- Problem Solving, process driven approach
- Building relationship and trust

Responsibilities

- Support the initiation, planning, execution, monitoring, and closing of external software implementation projects, upgrades, and enhancements at client sites.
- Assist in developing project plans, schedules, and documentation, such as project charters and task lists, in collaboration with internal teams and client stakeholders.
- Coordinate project scheduling, including gathering resource requirements and confirming availability with team leads.
- Help maintain clear communication across stakeholders by preparing status updates, meeting notes, and action logs.
- Take a proactive, urgency-driven approach to identifying timeline risks, delays, or project issues, and escalating them to the Project Manager with clear supporting details and recommended next steps.
- Translate approved sales orders into initial project setup tasks, including internal system setup, kickoff meetings, installation scheduling, and logistics coordination.
- Participate in project meetings with clients, internal staff, and third-party vendors; capture minutes, decisions, and follow-up actions.
- Support project closeout activities, including collecting feedback, documenting lessons learned, and ensuring deliverables are archived.
- Request and track reports from trainers, technical teams, and other project contributors.




- Drive outstanding project tasks to completion through assertive follow-up, stakeholder commitment tracking, and urgency-driven management of project timelines.
- Suggest practical process improvements based on project observations, training, and guidance from the project team.
- Follow internal compliance standards and project governance processes with guidance from the Director, Project Management.
- Coordinate project activities within approved scope, timelines, and budgets, escalating financial or scope-related decisions to the Project Manager or appropriate decision-maker.
- Perform other duties as assigned by the manager or designate.

Qualifications

- Bachelor’s degree in Computer Science, Electrical/Computer Engineering, or another related field(s).
- 1–3 years of experience in a software development, SaaS delivery, or technology workplace, preferably in project coordination or similar roles.
- Hands‑on experience supporting software projects, including coordination, testing, deployment support, troubleshooting, or implementation activities.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Demonstrated ability to follow up assertively, work proactively, maintain urgency, and elevate issues when timelines or deliverables are at risk.
- Excellent written, verbal, and client‑facing communication abilities.
- Exposure to project coordination, scheduling, documentation,



or software deployment processes is an asset; project management skills can be developed through training.
- Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint, and working knowledge of Microsoft Project or similar project‑management tools.
- Interest in learning project‑management methodologies, documentation standards, and governance processes is an asset.
- PMP or CAPM certification is considered an asset.

Compensation and Benefits

The base salary range for this role is based on market indicators to determine compensation, and an offer will consider various factors including experience, qualifications, skills, and training. Our comprehensive and competitive benefits package includes medical, dental and vision insurance for employees and their families, paid time off, and a variety of other perks.

Equal Opportunity Employer

NRT is an equal opportunity employer and does not use AI within its hiring process in most cases. In a case where AI is utilized to assess a candidate during the process, an advanced notice will be provided. It is NRT’s policy to recruit and select applicants for employment solely on the basis of their qualifications, with emphasis on selecting the best-qualified person for the job. NRT does not discriminate against applicants based on race, color, religion, sex, sexual orientation, national origin, or disability or any other status or condition protected by applicable law. NRT welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

NRT would like to thank all applicants for applying, but only those applicants best suited for the position will be contacted.

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📌 Project Coordinator - Software Projects (Toronto)
🏢 NRT Technology
📍 Toronto