The Executive Assistant will provide advanced‑level administrative and organizational support to the General Account Investment team, enabling the team to operate efficiently and effectively in a fast‑paced, investment‑driven environment. This role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities while supporting VP level staff and other General Account team members.

Position Responsibilities:

- Provide diverse and advanced administrative support to VP level staff and other General Account team members in the Boston office.
- Serve as the defacto office manager for staff on the floor.
- Within established guidelines, relieve executive and/or officers of details and advanced administrative duties. Personally, take action whenever possible.
- Schedule meetings and prepare agendas.
- Manage complex calendars that change frequently. Prioritize meeting requests, personally responding whenever possible using judgment on potentially urgent matters.
- Own the draft of invites and be proactive to incorporate additional context for attendees.
- Arrange and coordinate travel and meeting schedules, including travel agendas and meeting schedules. Handle details involving foreign travel including entry papers, currency, passports, business travel letters, and visas.
- Complete expense reports and maintain detailed records of expenses.
- Follow up with billing related matters or expense charge discrepancies.
- Communicate information to and from the executive/officer to and from a wide range of internal and external contacts.
- Maintain complex department databases, including the Annual Review Tracking database and AllVue portfolio management, as well as filing system for teams, including confidential data, to ensure records are accurate and up-to-date.
- Screen mail and telephone calls, direct requests to the appropriate person and follow-up on replies.
- Register visitors and arrange function room, menus and travel for large and small external meetings in accordance with Company travel policies.
- Perform other duties as assigned, such as taking minutes of meetings, space planning (new associates), record keeping, maintaining contacts and inputting business cards, maintaining office supplies, invoice and purchasing activity, or other administrative functions.




- May participate in broader department projects as required; ensure the accurate and timely completion of tasks.
- Assist with the planning and implementation of departmental events and activities.
- Assist in creating draft presentations.
- Acts as back-up to other Executive Assistants on team.
- Generally, plan, organize and schedule own work. Ability to be agile as priorities and request change.

Required Qualifications:

- College or Associate's Degree or equivalent.
- 2+years of related administrative assistant experience, some project management experience preferred.
- Strong organizational skills (planning, coordination, priority setting, task management and follow through).
- Proficiency in all MS Office applications, Outlook, Teams, Concur, Workday; technology savvy, able to learn new software platforms such as AllVue.
- Ability to work in a global work environment.
- Strong oral/written communication skills required to interact with senior officers and representatives.
- Excellent meeting planning skills.
- Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy.
- Highly collaborative and results-oriented.
- Strong interpersonal skills and ability to work effectively across cultures.

When you join our team:

- We’ll empower you to learn and grow the career you want.
- We’ll recognize and support you in a flexible setting where well-being and inclusion are more than just words.
- As part of our global team, we’ll support you in shaping the future you want to see

The role being advertised is an existing vacancy.

關於宏利和恒康

宏利金融公司是一家業界領先的國際金融服務商，致力於幫助人們實現「輕鬆投資理財，樂享豐盛人生」。若要進一步了解我們，請瀏覽

宏利是平等機會僱主





在宏利／恒康，我們擁抱多元。我們致力於吸引、培養及挽留和所服務客戶同樣多元的員工，並從而營造包容的工作環境，接納文化和個體差異。我們矢志維持公平的招聘、挽留、晉升及薪酬制度，我們管理的所有實踐及項目不會因種族、血統、原籍地、膚色、族裔、國籍、宗教或宗教信仰、信仰、性別（包括懷孕及其相關情況）、性取向、遺傳特徵、退伍軍人身份、性別認同、性別表達、年齡、婚姻狀況、家庭狀況、殘疾或受適用法律保護的任何其他因素而區別對待。

我們的首要任務是消除障礙，為員工提供平等就業機會。人力資源部代表將盡力為應徵過程中提出要求的申請人提供合理協助。申請人要求提供協助所分享的信息將會按照適用法律及宏利／恒康政策儲存及使用。應徵過程中如需協助，請聯絡 。

Referenced Salary Location

Toronto, Ontario

Working Arrangement

混合式

Salary range is expected to be between

$55,125.00 CAD - $91,875.00 CAD

Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. If you are applying for this role outside of the primary location, please contact for the salary range for your location.

- Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D; insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans.
- We also offer eligible employees various retirement savings plans (including pension and a global share ownership plan with employer matching contributions) and financial education and counseling resources.
- Our generous paid time off program in Canada includes holidays, vacation, personal, and sick days, and we offer the full range of statutory leaves of absence.

We use data and analytics technologies, such as artificial intelligence (AI), and automated processing tools, to analyze and process the information you provide to us or third parties in the application process. For more information, please refer to our personal information collection statement.

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📌 Executive Assistant (Toronto)
🏢 Manulife Financial
📍 Toronto