- Ensure organizational efficiency by providing coordination, customer service, relationship management and administrative support at the executive level
- Draw upon practical and specialist knowledge of business support processes and procedures
- Provide timely delivery of task-oriented, transactional, reporting and processing services with confidentiality, discretion and politically sensitive judgment
- Provide support on business planning, and detailed budget analysis, planning, tracking and reporting
- Support the divisional Vice President by conducting diverse and complex business support analysis and coordination activities
- Provide the divisional Vice President with the appropriate meeting materials
- Proactively resolve complex, confidential, sensitive, moderate to high risk business support issues
- Develop and maintain sensitive, diplomatic and strong working relationships with internal and external customers
- Provide support to the divisional leadership team by attending the appropriate meetings and creating meeting agendas
- Handle the preparation of minutes and establishment of deadlines for action
- Coordinate, prepare and gather information to assist in the preparation of reports, business and operating plan documents, fiscal program reports and status reports
- Responsible for administrative support processes including management of incoming correspondence and inquiries
- Participate in business planning and provides detailed budget analysis, planning, tracking and reporting
- Make recommendations for recent approaches to business support work and broader issues resolution.

Requirements

- Post-secondary business education
- 5-7 years progressively responsible related experience
- At least five years’ experience in a senior executive support role
- Business project management experience, budgeting and business planning exposure
- Experience and understanding of financial statements, budget process, general ledger, expense administration and audit process




- Experience and understanding of procurement and invoicing processes
- Experience with travel and event/meeting planning
- Records management experience and understanding of process
- An equivalent combination of education and experience may be considered.
- Excellent administrative skills with strong working knowledge of word processing, report generation and presentation creation
- Proven ability to work collaboratively
- Proven ability in relationship management
- Demonstrated client/customer service
- Demonstrated team work, coaching and mentoring abilities
- Proved executive-level support and adherence to confidentiality and sensitivity issues experience
- Proficient skills in prioritization and scheduling
- Time management and multi-tasking skills
- Intermediate skills and understanding of project management and execution
- Basic knowledge of SAP
- Verbal/written communication and interpersonal skills
- Problem solving and analytical thinking/innovation
- General business acumen
- General office computer systems skills
- Initiative and desire for continuous improvement.

Core Competencies

Demonstrates expertise in executive-level administrative support, including business planning, budget analysis, and relationship management. Proficient in coordinating complex tasks while maintaining confidentiality and exercising political sensitivity.

Highest-signal resume keywords

- Executive-Level Support
- Business Project Management
- Budget Analysis
- Relationship Management
- Time Management

ATS Optimization Keywords

Hard Skills

- Business Planning
- Budgeting
- Financial Statement Analysis
- Procurement Processes
- Invoicing Processes
- Records Management
- Report Generation
- Presentation Creation
- Project Management
- SAP

Soft Skills

- Customer Service
- Collaboration
- Coaching
- Mentoring
- Problem Solving

Industry Keywords

- Business Support Processes
- Administrative Support
- Confidentiality
- Political Sensitivity
- Meeting Planning

Tools & Technologies

- General Office Computer Systems

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📌 Executive Assistant (Kamloops)
🏢 Jobtailor
📍 Kamloops