Who We Are

We are a large and growing professional services firm that feels like a community. We employ about 3000 people across Canada and truly care about our colleagues, clients, and the communities where we work and live. We are purpose driven and focused on building a thriving organization.

Responsibilities

- Working independently and within a team setting to support our client service colleagues to produce high quality client deliverables
- Ensuring Reception is opened/closed appropriately
- Answering the software-based telephone in a professional manner, and transferring the caller to the appropriate business unit or colleague
- Greeting and welcoming each guest in a friendly and inviting manner
- Ordering office supplies
- Receiving and securing cheques, debit/credit card payments
- Maintaining proper office appearance and cleanliness
- Managing boardroom bookings and catering requirements including set-up, and clean-up for meetings and office events
- Aiding with the preparation of meeting materials (i.e. presentations, handouts etc)
- Managing mail and courier requirements for delivery and pickup
- Assemble T1 personal tax returns as well as other Canada Revenue forms including T2s, T3s, T4s and T5s
- Format financial statements in compliance with Firm standards
- Preparation of letters and reports using firm templates in compliance with Firm standards
- Proof‑read, review for quality, and verify content before finalizing any client deliverables
- E‑filing as required
- Participate in training and stay current with Doane GT software
- Provide billing support using various Doane Grant Thornton systems




- Assist in the preparation and submission of expense reports for the partners
- Using Microsoft D365 application software to set up new clients as well as track, maintain and report on client relationships
- General administrative duties including, but not limited to filing, photocopying, scanning, and faxing

Desired Qualifications

- Strong MS Suite skills
- 2 years of administrative experience
- Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
- Excellent written and verbal communication skills
- Good organizational and time management skillsExceptional client service mindset
- Computer savvy – ability to learn and troubleshoot various computer programs
- Knowledge of Taxprep, CaseWare and or Keystone and past experience in financial statement preparation an asset
- Ability to work effectively under pressure
- Takes initiative, takes direction and works well independently
- Keen attention to detail, efficient and accurate

This role is required to be onsite, in-office five days each week.

Employment Equity

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.

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📌 Administrative Assistant (Sydney)
🏢 Doane Grant Thornton
📍 Sydney