The Payroll & HR Specialist is responsible for delivering accurate and compliant payroll processing while supporting core HR operations across the employee lifecycle. This role will support both the Canadian and US HR Managers, and ensures timely payroll execution, maintains HR data integrity, and supports employees and managers with payroll, advantages, and HR-related inquiries.

The position plays a key role in ensuring compliance with company policies, employment legislation, and collective agreements (where applicable), while supporting efficient and effective HR service delivery.

DUTIES & RESPONSIBILITIES:

Payroll Administration

- Process end-to-end payroll for hourly and salaried employees, ensuring accuracy and timeliness
- Maintain employee payroll records
- Review and validate timekeeping data, including overtime, shift premiums, and absences
- Reconcile payroll registers and investigate discrepancies
- Ensure compliance with payroll laws, tax regulations, and company policies
- Process off-cycle payments, terminations, and pay adjustments in both Canada & the US
- Coordinate with external payroll providers (e.g., Dayforce, ADP) when applicable
- Prepare and submit payroll-related reporting (remittances, year-end filings, ROEs, T4s)
- Ensure payroll practices comply with employment legislation and internal policies
- Support payroll audits and internal/external reporting requirements
- Act as first point of contact for payroll related employee inquiries
- Key point of contact for upcoming Payroll integration project, migrating to global payroll provider
- Investigate Service Canada ROE Inquiries

HR Operations & Administration

- Maintain accurate employee records in HRIS (e.g., SuccessFactors, Dayforce)
- Support onboarding, job changes, and terminations, ensuring accurate data entry
- Assist with benefits administration (enrollments, changes, inquiries)
- Prepare HR documentation (Job offer letters, employment letters, compensation changes, reports)




- Monitor, update and maintain employee files to ensure compliance and audit readiness
- Support time and attendance processes and reporting
- Assist with policy administration and employee communications
- Ensure HR practices comply with employment legislation and internal policies
- Identify and implement process improvements to increase efficiency and accuracy
- Act as first point of contact for HR-related employee inquiries
- Provide clear guidance on pay, benefits, policies, and procedures
- Support managers with payroll and HR processes, ensuring consistency and compliance

REPORTING TO: HR Manager

SUBORDINATES: None

EDUCATION/EXPERIENCE:

Required – College Diploma in Payroll, or HR or equivalent combination of industry experience.

Preferred - Bachelor’s Degree or equivalent combination of education and experience.

Required - Minimum five (5) years’ experience in payroll, exposure to global payroll platforms a plus

Required - Minimum three (3) years’ experience in HR

Preferred – Certified Human Resources Professional (CHRP) designation

Preferred - Payroll Compliance Practitioner (PCP)

Preferred – US Payroll Experience

Required –Experience processing Hourly payroll in a unionized setting

TECHNICAL EXPERTISE:

- Strong understanding of payroll legislation (taxation, statutory deductions, ROEs, year-end reporting)
- Experience with payroll systems (e.g., Ceridian Dayforce, ADP)
- Proficiency in HRIS systems (e.g., SAP SuccessFactors)
- Advanced Microsoft Excel skills (data analysis, reconciliation, reporting)




- Knowledge of time and attendance systems and payroll integration
- Understanding of benefits administration processes
- Proficiency with Ontario employment standards (other provinces and USA considered an asset)
- Familiarity with Ontario Labour Relations and collective bargaining and agreements

CORE COMPETANCIES:

- High attention to detail and accuracy
- Strong analytical and problem-solving skills
- Excellent organizational and time management abilities
- Strong interpersonal, teamwork and communication skills
- Excellent writing, communication and organizational skills. Attention to detail.
- Language Skills – Ability to read, write, and speak English. Ability to effectively present information to management.
- Mathematical Skills – Ability to apply advanced mathematical concepts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
- Reasoning Ability – Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to handle confidential information with discretion
- Customer-service orientation with a proactive approach
- Proficient computer skills using Excel, PowerPoint and Word
- Dayforce – Payroll Software

This is an active vacant position. The anticipated length of the role is from July 2026 - March 2027.

The Annual Salary Range for this position is $60,000-$80,000.

AI will be used in the screening process. AI will not be used to make the hirng decision.

At Ariston Canada Inc., we foster a welcoming, inclusive workplace where individuality is celebrated and employees are supported to grow, thrive, and build meaningful career paths. We are proud to offer a flexible and comfortable work environment, along with a competitive compensation and benefits package. If you-or someone in your professional network-may be a great fit, we'd love to connect.

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📌 PAYROLL & HR SPECIALIST (Temp) (Mississauga)
🏢 Ariston Group
📍 Mississauga