Overview

The Procurement Assistant will be responsible for receiving purchase order invoices and performing assigned field purchasing activities for the Edmonton Valley Line West LRT Project. Duties include receiving inventory/invoices, coordinating, expediting, and issuing POs in accordance with the purchasing process for specialty items, consumables, and construction materials.

Main Responsibilities

- Collaborate with the construction team to verify deliveries and collect all receiving documentation.
- Enter received materials into the internal database, ensuring inventory levels remain accurate; investigate discrepancies and document explanations as needed.
- Manage and follow up with field receivers for confirmation of order receipt.
- Coordinate with vendors regarding deliveries and confirm change orders have sufficient funding to cover additional costs.
- Monitor PO tracking sheets and notify Construction or Commercial teams when additional funds are required.
- Liaise with Accounts Payable for clarifications and maintain the Invoice Tracker by reviewing and updating entries.
- Report any issues or required interventions to the Supply Chain Supervisor.
- Compile and maintain receiving records in JDE.
- Coordinate with Buyers and Project Controls to confirm cost codes are accurate.
- Prepare, issue, and administer low dollar purchase orders and change orders, including follow-up of transport, logistics, and importation as applicable.
- Follow procurement policies and procedures and ensure compliance with business ethics and conflict‑of‑interest policies.
- Support resolution of vendor, subcontractor, and supplier disputes, including issues with payment processing.




- Assist Accounts Payable with investigations into disputed invoices or payments.
- Perform various special projects or duties as assigned.

Requirements

- One to two years of relevant work experience in procurement activities in the construction industry, or an equivalent combination of relevant education and experiential background.

Skills, Competencies, and Attributes

- Knowledge of and previous work experience in the rail and systems market, or experience on a large public infrastructure project is an asset.
- Excellent written, verbal, and electronic communication and organizational skills.
- Extremely accurate data entry and proofreading skills.
- Ability to learn new software programs and maintain records in MS Office Suite.
- Intermediate skill in Microsoft Excel and Word.
- Experience with transport and logistics activities.
- Excellent interpersonal skills.
- Tactful but assertive, with experience in sourcing and procurement.
- High degree of professionalism and confidentiality.
- Ability to work independently and find solutions.
- Ability to work in an open workspace.
- Ability to negotiate the terrain of an in‑process construction site when required, including steep or slippery terrain, climbing stairs and ladders, use of an aerial lift, and working outdoors in all types of Edmonton weather.

Diversity is Significant to Us

At Colas, we believe our workforce should reflect the diversity of the communities we connect. By living our core values of Caring, Sharing, and Daring, we welcome all those who help create the links that bring us together. We are committed to equal employment opportunity regardless of age, ethnicity, national origin, religious beliefs, disability, marital or family status, gender, gender identity or expression.

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📌 Procurement Assistant (Edmonton)
🏢 Colas Canada
📍 Edmonton