Job Description

We are a well-established fire protection company in Woodbridge looking for a reliable and detail-oriented Office Administrator to support our growing team.

You will work directly under our lead administrator and play a key role in keeping our internal operations organized and running smoothly. This is an excellent chance for someone who is highly organized, comfortable with paperwork, and enjoys supporting a technical field services team.

You will focus on incoming documentation, organization, and preparing reports for our lead admin to send to clients.

Key Responsibilities
Receive, review, and organize inspection reports submitted by our field technicians
Edit and format inspection reports for professional presentation (strong attention to detail required)
Prepare new Excel reports for inspections
Create recent reports from Excel based on inspection data
Track all deficiencies identified during inspections
Update reports and internal records as deficiencies are corrected and re-inspected
Maintain excellent organization of digital and physical paperwork




Support job tracking and scheduling coordination
Data entry and management in Excel (tracking jobs, deficiencies, reports, etc.)

What We’re Looking For
Strong Excel skills – comfortable with formatting, filters, and organizing large spreadsheets
Excellent attention to detail and accuracy (critical for report formatting)
Highly organized with strong file management skills
Ability to work independently and manage priorities
Valuable written communication skills
Experience in an administrative or office support role
Reliable, proactive, and team-oriented attitude

Requirements
Diploma in Office Administration or a related field
Proficiency in Microsoft Excel
Comfortable with Microsoft Word and general computer use
Reliable transportation to our Woodbridge office

Job Type: Full-time

Application question(s):
Do you have a diploma in Office Administration?

Work Location: In person

📌 Entry Level Office Administrator Vaughan (Canada)
🏢 Arcamm Fire Protection
📍 Canada