Location

Activate Healing Clinic, 1200 Prince of Wales Drive Unit E, Ottawa, OntarioK2C 3Y4

About the position

We are a multidisciplinary health clinic committed to providing exceptional patient care in a welcoming and skilled workplace.

We are seeking a friendly, organized, and detail-oriented Office Manager to join our team. Key Responsibilities:

The successful candidate will be responsible for ensuring smooth clinic operations through:
Booking and re-scheduling patients, as well as gathering information on recent patients
Taking payments from patients after appointments and accurately putting the payment into Jane Software
Answering phone calls and emails about patient inquiries
Submitting e-claim insurance through TELUS Health, Provider Connect, and BlueCross and sending insurance claim confirmation to patients
Ensuring clinic inventory is stocked,



and ordering new products when needed- Making payments on time for monthly clinic bills (i.e. Internet)
Maintain confidential patient/staff folders and documents
Preparing daily patient files prior to appointments

Qualifications & Skills:
Diploma or Degree in a Health, Science, or Business related field preferred but not required
Experience working in a clinic is considered an asset
Bilingual (English/French) is considered an asset
Experience with Jane Software is considered an asset- Experience with insurance claims is considered an asset
Working knowledge of Microsoft Office
Great communication and interpersonal skills
Detail-oriented and organized

Job-Specific Notes:
Full time or Part- time( up to 35 hours/week)

Monday to Friday on-site at the clinic

Work Location: In person

📌 Assistant Front Office Manager Ottawa
🏢 Activate Healing Clinic
📍 Ottawa