Position: Executive Personal Assistant/Administrator

Department: Logistics & Container Services

Location: Vaughan (in-person, daily)

Job Type: Full time (40 hours per week)

Working Days/Hours: Monday to Friday, 9 am - 5 pm

Reports To: CEO

Travel: occasional driving is required in the Toronto and Vaughan area

Salary Range: 65-80k CAD

Key Responsibilities:

Administrative Support:

- Calendar management and meeting coordination - Manage and organize daily schedules, appointments, and meetings.
- Handle all forms of communication including answering phone calls, responding to emails, and managing correspondence.
- Provide personal assistance, including managing personal appointments, errands, travel arrangements and reservations, including flights, car rentals, and hotel bookings, and other confidential personal matters as required
- Prepare and edit documents, reports, and presentations.
- Analyze operational, sales, and financial data to identify trends, discrepancies,



and opportunities for improvement.
- Assist with recruitment activities, interview coordination, onboarding, and employee documentation.
- Coordinate company events, meetings, and special projects from planning through execution.
- Manage confidential information and sensitive business matters with discretion.
- Maintain accurate records and manage files.
- After-hours availability - occasionally.

Accounting and Financial Management:

- Oversee personal and professional financial transactions.
- Manage invoices, bills, and banking activities.
- Assist with budgeting and financial planning.
- Assist with payroll administration and financial reporting.

Logistics and Errands:

- Occasionally drive to various locations in the Toronto and Vaughan area for business and personal errands.

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📌 Executive Personal Assistant (Vaughan)
🏢 Telescope Recruitment
📍 Vaughan