Phasor Engineering Inc is a subsidiary of Quanta Services, Inc which is the leading specialty contractor with the largest and highly trained skilled workforce in North America - specializing in engineering, design, panel fabrication, and testing/commissioning of high voltage electrical facilities. Our focus is to incorporate the latest technological advances to provide the most cost-effective and efficient solutions to power system engineering. This focus allows us to be involved in a diverse range of projects from conceptual engineering through to commissioning and startup.

We are currently seeking a highly motivated Administrative Assistant to join our Mississauga, Ontario location to help with office and project tasks. This is a new role within a growing office, giving the successful candidate the opportunity to make the position their own.

Responsibilities

- Daily office duties including:
- Answering and directing phone calls
- Receiving visitors
- Assisting with employee queries
- Ordering and vendor invoice verification of Office supplies and inventory
- Travel bookings
- PPE and swags inventory
- Arranging meetings and room reservations
- Assist organizing client and team events
- Maintain office facilities and common areas
- Records scanning, filing and all other administrative tasks
- Assist Calgary Office (HQ) administration team as required




- Coordinate Incoming and Outgoing Mail & Shipments
- Assist with vendor callback process
- Project support duties
- Assist with project set up
- Support project cost tracking
- Support invoicing
- Permit applications and tracking
- SAP Entry
- Document control

Qualifications

- 2 years office experience in a project support, administration or receptionist role
- Proficient in MS Office, Word, Excel and Outlook
- Excellent verbal and written communication Skills
- Flexible and adaptable
- Able to take initiative and ownership of tasks er>
- Comfortable working individually and in a team
- Attention to detail
- Ability to prioritize tasks effectively
- Experience using JDE and/or SAP is an asset

Phasor Engineering Inc. offers a competitive compensation and advantages package and excellent opportunities for growth and advancement. We are an Equal Opportunity Employer committed to a diverse workforce. While we appreciate all applications we receive and the applicant's interest in our company, only those who are selected for an interview will be contacted.

Benefits

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

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📌 Administrative Assistant (Mississauga)
🏢 Phasor Engineering
📍 Mississauga