At Flynn, it's not just a job, it's a career

Service Administrator - Service Division

Building Envelope, Construction

Flynn Group of Companies

Halifax, NS

The Service Administrator plays a key role in supporting the Service Department by managing documentation, coordinating administrative tasks, and ensuring accurate records to enable smooth and efficient service operations.

Responsibilities

- Manage a high volume of files and project documents, ensuring accuracy in records like work orders, quotes, and purchase orders etc.
- Maintain up-to-date customer contact details and service documentation.
- Direct inquiries appropriately by understanding team roles within the Service Department.
- Support service billing through Accounts Payable and Receivable processes.
- Collaborate with internal teams to keep project documentation complete and accessible.
- Handle full-cycle invoicing, including billing, and approving purchase orders.
- Prepare warranty and insurance documents as needed (e.g., standard, OIRCA).
- Create and close subcontracts and submit pay requests.
- Monitor corporate card use and expense reports from field staff.
- Lead and schedule department meetings (e.g., Work on Hand meetings).
- Respond to customer inquiries and dispatch crews for service calls.
- Provide administrative support to the Superintendent and assist with other tasks as needed.

Requirements





- Experience in a construction or service-related setting is an asset.
- Minimum of 2 years in an administrative role preferred.
- Experience with invoicing and basic accounting procedures is considered an asset.
- Highly organized, self-motivated, and able to work with a sense of urgency.
- Comfortable in a fast-paced environment with the ability to adapt quickly.
- Skilled at managing priorities and handling a high-volume workload efficiently.
- Strong customer service orientation with a professional and courteous phone manner.
- Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.

Disclosure: We use an AI-powered system to initially screen resumes. However, all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s potential fit for a role they applied to.

This posting is for an existing vacancy within the organization.

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📌 Service Administrator (Halifax Regional Municipality)
🏢 Flynn Group of Companies
📍 Halifax Regional Municipality