We’re partnering with a well-established, privately held organization in SW Edmonton to hire an Executive Assistant & Office Coordinator. This is a key front-facing role supporting the President while also acting as the central hub of the office.

This position is ideal for someone who is confident, highly organized, and thrives in a professional environment where they can take ownership and bring structure. The role requires someone who is proactive, detail-oriented, and comfortable working with minimal direction.

This role is fully in office in SW Edmonton.

What You’ll Do
Provide dedicated support to the President, including calendar management, travel coordination, meeting preparation, and email triage
Act as the first point of contact for the office, answering calls, greeting visitors, and managing incoming communications
Coordinate and prepare meetings, presentations, and boardroom logistics
Support leadership with documents, correspondence, expense reminders, and administrative coordination
Plan and coordinate company events, travel, and internal meetings
Maintain office organization including filing, supplies, inventory, and general operations
Assist with presentation creation and formatting using Word and PowerPoint
Provide ad hoc administrative support across the team as needed





What You Bring
4+ years of experience in an Executive Assistant, or Office Coordinator role
Advanced skills in Microsoft Word, PowerPoint, and Outlook (ability to create skilled documents, templates, and presentations)
Highly organized with the ability to manage multiple priorities independently
Proactive, self-directed, and comfortable working in a role with limited structure
Strong attention to detail and ability to maintain confidentiality
Experience in a small to mid-sized business setting is an asset
Event planning or coordination experience is an asset

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with excellent organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and productive matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.

📌 Executive Assistant & Office Coordinator Edmonton
🏢 Aplin
📍 Edmonton